Administrative Assistant, Standards Develop

ASTM International•West Conshohocken, PA

9d•$55,000 - $68,000

About The Position

The Administrative Assistant, Standards Development, provides administrative and operational support for ASTM Technical Committees, with a focus on coordinating committee activities, supporting member engagement, and facilitating standards development processes, including electronic balloting. This mid-level administrative position reports to a Director of Standards Development and supports multiple staff managers. The role operates within a team-based environment, interacting regularly with committee officers, members, and internal stakeholders. The position requires the application of discretion, sound judgment, and the ability to manage multiple priorities while following established procedures. This is an individual contributor role with no direct supervisory responsibilities.

Requirements

High School diploma with 2-3 years of administrative or office support experience.
Proficiency in Microsoft Office (Word, Excel, Outlook).
Strong organizational, communication, and interpersonal skills
Ability to travel up to 5% for meetings and events (less than 5%).

Nice To Haves

Associate’s degree or higher
Experience coordinating workflows, projects, or administrative processes across multiple stakeholders
Familiarity with document management systems, electronic balloting platforms, or workflow tools (e.g., MCS, DMS)

Responsibilities

Coordinate administrative support for 4–5 staff managers and their assigned committees
Coordinate and distribute committee and subcommittee materials, including agendas, minutes, and ballots
Prepare and manage ballots, including deadline dates, ensuring compliance with ASTM requirements and established procedures
Develop and maintain meeting schedules and related reports
Serve as a point of contact for committee officers and members, responding to inquiries and processing requests related to membership, meetings, and standards
Maintain and update documentation, including bylaws, committee reports, and standards records
Travel to Committee Weeks and select meetings to provide on-site administrative support
Respond to non-technical inquiries from members and stakeholders
Coordinate responses to inquiries received via phone, email, and written correspondence
Collaborate effectively with team members to support departmental goals
Participate in cross-functional initiatives and task groups
Share knowledge and provide support to colleagues as needed