Administrative Assistant - Staffing

Circet USA•Southfield, MI

64d

About The Position

We are seeking a detail-oriented and tech-savvy Administrative Assistant with a focus on document digitization to support one of our customers. The ideal candidate will be responsible for organizing, scanning, and digitally archiving physical documents in the customers database while supporting day-to-day office operations. This role is key to improving document accessibility and ensuring the secure handling of organizational records.

Requirements

High school diploma or equivalent; Associate degree preferred
Previous experience in an administrative or clerical role is mandatory
Basic knowledge of scanning equipment and document management software
Strong attention to detail and organizational skills
Proficiency in Microsoft Office (Word, Excel, Outlook) and basic file management
Ability to handle confidential information
Proactive and self-starter with good verbal and written communication skills
Comfortable working independently and managing repetitive tasks
Ability to sit or stand for extended periods and light lifting of documents or boxes

Responsibilities

Collect, organize, and prepare physical documents for scanning
Scan, name, and file documents in accordance with customer’s naming conventions and retention policies
Verify the accuracy and clarity of digitized files
Maintain customer’s file management systems
Ensure confidentiality and data security of sensitive information
Track and report progress on digitization project
Provide support to other departments by retrieving archived files when needed
Collaborate with IT or records management teams to improve scanning workflows and systems
Perform other administrative duties as assigned