Administrative Assistant/ Staffing Coordinator
About The Position
Hastings Senior Health & Living, a Cassia community, is seeking an Administrative Assistant/ Staffing Coordinator to join the team in Hastings, MN. This is your opportunity to join a solid, stable, and fun team. If you’re looking for a rewarding role in a supportive, nonprofit community, we’d love to have you join our team! As an Administrative Assistant/ Staffing Coordinator, you will greet visitors, answer and route phone calls, help with administrative tasks, and provide exceptional customer service to guests. You will also work closely with the Director of Health Services to maintain staffing of Home Health Aides based on census. Our ideal candidate is passionate about working with seniors, has the ability to multi-task and assist with administrative support, and is friendly and professional in all situations.
Requirements
- Must be able to use a multi-line phone system.
- Familiarity with MS Word, Excel and Publisher.
- Strong communication and organizational skills.
- Self-starter with a desire to be a part of a team.
Nice To Haves
- Previous experience in scheduling or administrative roles preferred.
- Previous experience in Assisted Living or Nursing Homes preferred.
- Experience using scheduling software is preferred. Knowing Teambridge is a plus!
Responsibilities
- Work with the DON to maintain and schedule staffing levels for the nursing department; update shift replacements.
- Approve shifts and ensure all shifts are covered by texting/calling employees.
- Assist in finding coverage for open shifts.
- Provide excellent customer service at all times.
- Greet guests, answer questions, and direct visitors throughout the facility.
- Answer incoming calls, transfer calls, and take messages.
- Scan invoices, manage weekly deposits and handle other administrative tasks.
- Provide word-processing and data support as needed.
- Sort mail and complete other administrative tasks as assigned.
Benefits
- Competitive Pay with experience-based raises
- Tuition Assistance & Student Loan Forgiveness (site-specific)
- Generous Paid Time Off (PTO) & 403(b)/401(k) with Employer Match
- Comprehensive Health Benefits (Medical, Dental, Vision, Disability, Life Insurance) for Full-Time Employees
- Employee Assistance Program with free confidential counseling/coaching for self and family members
- Pet Insurance
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
