Administrative Assistant Sr (KD-45695)

CONFEDERATED TRIBES OF THE COLVILLE RESERVATION

37d•Onsite

About The Position

Oversees and performs specialized secretarial and administrative support duties, including (but not limited to) transcribing of specialized or technical notes, composing of original documents, administration of office routines and systems, processing of financial transactions, records management, reception and supervision of support staff. Assists with administrative projects and programs.

Requirements

Associate’s degree in secretarial science or related business profession
2 years of experience
Knowledge of the Programs overall objective to be able to perform job duties
Working knowledge of modern office practices, procedures and equipment, including filing systems, receptionist and telephone techniques, and letter and report writing
Working knowledge of Tribal enterprise and government, department operations, policies, procedures, and calendars
Working knowledge of, and skill at using personal computer based software programs that support this level of work, including but not limited to word processing, spreadsheet, basic presentation graphics, special applications used by the organization unit, and data entry onto custom databases
Knowledge or practices, principles and techniques associated with accounting, office administration and records management to assist administration with timely submission of all financial and administrative reports
Knowledge and experience that reflects exceptional administrative assistance skills under pressure in fast paced and sometimes stressful environment
Knowledge of tribal and federal agencies’ contracting processes
Knowledge of Tribal Purchasing and Tribal Administrative processes
Knowledge of accounting principles and procedures as well as budget planning and maintenance experience
Knowledge in the use of general office equipment (copier, fax, calculator, etc.)
Demonstrated competence in computing and software such as Microsoft Office, Excel and Word and Internet
Knowledge of proper English usage, grammar, spelling, and punctuation to prepare professional correspondence
Knowledge of Tribal enterprises, government, and organization unit services, operations, programs, functions, special terminology used in day-to-day operations, and to relieve others of a variety of administrative details
Math skills to perform financial and statistical record keeping
Human relations skill to work productively and cooperatively with diverse teams, exercise patience when dealing with internal and external customers, and convey technical concepts
Ability to independently perform all of the duties of the position
Ability to accurately take and transcribe notes and/or meeting minutes/recollections
Ability to prepare spreadsheets, graphs and charts, and enter, import, and export data to and from databases
Ability to plan, organize and prioritize work in order to meet schedules and timelines
Ability to communicate with management, staff, and the community using patience and courtesy, and in a manner that reflects positively on the organization unit
Demonstrated history of strict confidentiality standards
Subject to pre-employment drug testing if safety sensitive
Subject to reasonable suspicion and post-accident drug testing
Possess and maintain a valid Washington State driver’s license and be eligible for the Tribes’ Vehicle Insurance (if required)
Subject to pre-employment background clearances (if applicable)