Administrative Assistant Specialist / Orlando, FL

Lockheed Martin•Orlando, FL

1d•Hybrid

About The Position

The selected candidate will report to and primarily support the Business Area Chief Financial Officer, in addition to supporting other Finance & Business Operations (F&BO) leadership. This job includes all aspects of running the CFO's office, coordinating with the other Vice Presidents' offices, and assisting the Directors in supporting and managing their activities. The selected candidate must be able to maintain the strictest standards of confidentiality regarding any discussions, meetings, or activities. The Administrative Assistant will in many cases be the “first face” of the F&BO executive staff and as such must possess a professional, welcoming and helpful personality.

Requirements

Proficient with Word, Excel, PowerPoint and Outlook e-mail
Ability to organize and prioritize work assignments
Pro-active, self-motivated and able to work independently
Good attendance and work habits
Ability to maintain Vice President and Director's confidential/private records and information
Able to handle more than one task at a time with accuracy
Good communication skills
Work well with all personality types
Remain calm in stressful situations
Possess a helpful and inviting demeanor

Nice To Haves

Proficient in SAP, Concur Travel, and other standard Lockheed Martin programs such as RMS (Resource Management System), Service Central, and Cafeteria requests.

Responsibilities

Directly contribute to and enable a healthy and highly motivated F&BO team
Screen all incoming calls and visitors
Set up meetings in Outlook and maintain calendars, deconflicting and prioritizing as needed
Arrange travel, prepare travel requests, prepare timely expense reports and prepare itinerary summaries to travelers
Process visitor requests for program guests or traveling employees
Expeditiously resolve IT and conference room issues
Maintain outlook distribution lists for F&BO organization
Maintain organizational charts
Organize meetings for both regularly scheduled business meetings and large staff meetings including VTCs
Organize and order lunch through the cafeteria’s catering service for business meetings
Maintain/stock executive refreshment area
Pro-actively ensure the printers/scanners on the floor are operational including adequate paper supply, toner and handling RMS maintenance requests when needed
Manage conference room scheduling
Order and maintain office supplies
Schedule emptying of proprietary bins
Handle other RMS requests as needed
Handle maintenance and facility requests for floor