Administrative Assistant, Solar Operations

SunVena • Sanford, FL

2d

About The Position

SunVena seeks a motivated and detail-oriented Administrative Assistant to provide essential day-to-day support for the Operations Department. The primary responsibility is to ensure all required project components are processed in a timely manner, upholding high standards of quality and efficiency to progress solar projects. This position reports to the Director of Operations.

Requirements

• 2+ years of dedicated experience in solar operations administration or project coordination.
• Strong understanding of the solar project lifecycle, including AHJ permitting and utility interconnection.
• Proficiency with CRM and project management softwares.
• Advanced proficiency in Word, Excel, PowerPoint, and other computer applications
• Excellent written and verbal communication skills, including professional telephone etiquette.
• Proven ability to manage complex project deliverables, multitask efficiently, and maintain outstanding organizational follow-through.
• Self-guided, self-motivated, and proactive work ethic.

Responsibilities

• Perform data entry for all new deals, transferring information from the Sales CRM to the Operations CRM.
• Monitor the job board to identify projects ready for install and coordinate scheduling with the Install Team.
• Make calls to building departments to follow up on permits.
• Manage and track project deliverables and timelines.
• Prepare and submit Notice of Commencement’s for all projects.
• Maintain communication and positive relationships with AHJ’s (Authorities Having Jurisdiction).
• Monitor and update permit expirations, cancellations, and existing permits.
• Coordinate interdepartmental communications.
• Perform other administrative duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed