Administrative Assistant, Service

Xclusive Services•Aurora, CO

6d•Onsite

About The Position

Xclusive Services is seeking an Administrative Assistant to support and lead key functions of the local property office, including organization and routine processes of procurement, service, and accountability. The ideal candidate will have excellent communication skills (bi-lingual in English and Spanish), attention to detail, and a welcoming demeanor who works well independently. This role is part of the National Service team and is vital to the success of the property team. Xclusive Services shares the same values as our customers when it comes to staffing and outsourced services. Our focus on quality performance, operational excellence, and reliability has allowed us to build long-term and scalable partnerships. Operating in 19 states, our seasoned management team has a comprehensive understanding of the hospitality industry, partnering closely with local property and brand leadership to ensure a transparent and optimized approach to staffing. We actively seek Team Members who embody our corporate values of People First, Service Obsessed, Chasing Excellence, Accountability, and Integrity to further our mission to make a positive impact in the lives of the individuals we serve. Our people thrive in a respectful, inclusive environment with many opportunities for development and advancement.

Requirements

2+ years of experience in related field required or similar role
Proficient in Microsoft Office (365-PC), FedEx Online, Form I-9 and employment document review programs, WhatsApp, and phone system management
Bilingual English and Spanish
Applicants must be legally eligible to work in the United States and must not require current or future visa sponsorship
High School diploma required
Proficiency in Microsoft Office (365-PC)
Excellent listening, written, verbal, organizational, and interpersonal skills with the ability to work collaboratively with cross-functional teams, and customers
Hold a valid drivers’ license and have reliable transportation to commute to job site(s)/location(s)
Excellent listening, written, verbal, organizational, and interpersonal skills with the ability to work collaboratively with cross-functional teams, and customers

Nice To Haves

Experience in Adobe Suite, DocuSign, and Microsoft Dynamics CRM is a plus
Adaptable to learn new software platforms and systems

Responsibilities

Organize and maintain paper and digital files in the local property office
Build and maintain relationships with all Team Members and customer contacts
Prepare and distribute correspondence, memos, and reports
Schedule meetings, appointments, and catering arrangements
Manage key calendar and deadline reminders
Answer phones, take messages, and direct calls
Handle incoming and outgoing mail and correspondence
Provide urgent and excellent customer service
Greeting visitors and handling inquiries
Observe and maintain a clean, secure, and organized workspace
Ensure strong accuracy and attention to detail in all tasks
Directly supports and contributes to the Company’s mission to make a positive impact in the lives of the individuals we serve, by modeling our company’s core values
Comply with employment laws, regulations and guidelines as set forth by FLSA, FMLA, ADA, HIPPA, and other governing agencies.
Promotes and adheres to all occupational safety and health standards as required by OSHA, company policies, and other applicable regulatory agencies to ensure a safe and compliant work environment
Other duties to be performed, as assigned