Administrative Assistant Senior - KNN Learner Network

The Medical College of Wisconsin • Milwaukee, WI

2d • Onsite

About The Position

Under the direction of the Director of the Learner Network and in close collaboration with Coordinator and Manager colleagues, perform routine and advanced administrative duties for the KNN Learner Network area requiring considerable skill and in-depth knowledge of organizational policies and procedures. Primary Responsibilities Anticipate and initiate action regarding administrative functions while coordinating and leading projects. Compose correspondence as needed, amplifying existing correspondence for certain audiences and managing follow up. Use complex functions of a variety of computer applications (xls and internal customer relationship management system) Response to email inquiries as assigned on behalf of the area. Coordinate schedules for complex internal and external meetings, appointments; support travel and related arrangements. Participate and play an administrative role in meetings and events with program participants Conduct research, compile data and information from multiple sources to prepare reports. Assist in the monitoring of program expenses and compilation of financial information as requested. Liaison with finance and grants operations areas on payment requests, requisitions, and invoices. Takes a relational and collaborative approach to program administration Organize filing systems accurately maintaining records.

Requirements

• High school diploma
• 5 years of experience

Nice To Haves

• Bachelor’s Degree

Responsibilities

• Anticipate and initiate action regarding administrative functions while coordinating and leading projects.
• Compose correspondence as needed, amplifying existing correspondence for certain audiences and managing follow up.
• Use complex functions of a variety of computer applications (xls and internal customer relationship management system).
• Response to email inquiries as assigned on behalf of the area.
• Coordinate schedules for complex internal and external meetings, appointments; support travel and related arrangements.
• Participate and play an administrative role in meetings and events with program participants.
• Conduct research, compile data and information from multiple sources to prepare reports.
• Assist in the monitoring of program expenses and compilation of financial information as requested.
• Liaison with finance and grants operations areas on payment requests, requisitions, and invoices.
• Takes a relational and collaborative approach to program administration.
• Organize filing systems accurately maintaining records.

Benefits

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental.
• Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Employee & Family Assistance Program (EFAP)
• Pet Insurance
• On campus Fitness Facility, offering onsite classes
• Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED