Administrative Assistant, Senior Executive

Lifepoint Health • Brentwood, TN

4h • Onsite

About The Position

The Administrative Assistant, Senior Executive provides high-level administrative support to two company executives and their teams, as well as the Lifepoint Community Fund. This includes, but is not limited to managing complex calendars, media inquiries, completing expense reports, arranging travel and planning events.

Requirements

• High School Diploma or GED equivalent
• Minimum 7 years of administrative experience
• Authorized to work in the United States without employer sponsorship

Nice To Haves

• Associate’s Degree preferred

Responsibilities

• Provide high-level administrative assistance for all administrative procedures, tasks, and activities associated with executives.
• Provide administrative support to one or more executives, often collaborating closely with their respective administrative support.
• Manage executive calendars with attention to detail, accuracy, and appropriate time allocation.
• Plan, host, and facilitate activities such as cross-team meetings, social gatherings, and conferences.
• Perform general administrative activities such as greeting visitors, screening and directing phone calls, and escorting visitors.
• Coordinate high-level meetings and offsite events including, but not limited to, scheduling, agenda creation, logistics, space plans and catering.
• Copy, scan, file, and track a variety of business documents and conduct research on specialized topics as required.
• Manage confidential business matters and communications.
• Participate in meetings with executive leadership to plan the week ahead, providing information and deliverables to help executives be more productive, and reprioritize projects in the queue.
• Make travel arrangements and reservations for leadership and/or senior managers.
• Receive, track and manage sponsorship requests and company employee match requests.
• Assist and help organize Lifepoint Community Foundation Board meetings on a quarterly basis.
• Media relations contact in order to filter to the appropriate team member.
• Serve as point of contact between executive leadership and employees or other stakeholders.
• Create and prepare reports, presentations, documents, etc. based on general instructions and maintain relevant databases and related records.
• Review presentation materials to ensure that the presenter can effectively deliver the presentation to the intended audience and distribute information and materials to the staff as required.
• Greet and provide general support to visitors, vendors, callers, as well as internal staff from the Health Support Center (HSC) or facilities.

Benefits

• Multiple levels of medical, dental and vision coverage for full-time and part-time employees.
• Life, accident, critical illness, hospital indemnity insurance, short- and long-term disability, paid family leave and paid time off.
• Higher education and certification tuition assistance, loan assistance and 401(k) retirement package and company match.
• Mental, physical, and financial wellness programs (free gym memberships, virtual care appointments, mental health services and discount programs).
• Ongoing learning and career advancement opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED