Administrative Assistant/Registrar
About The Position
Lakeside Charter Academy is seeking a dedicated and organized School Administrative Assistant/Registrar to join our team! This individual will play a key role in supporting the daily operations of our school office and ensuring a welcoming, efficient, and student-centered environment. The ideal candidate is detail-oriented, collaborative, and able to manage a wide range of tasks while maintaining confidentiality and professionalism. They will support teachers, staff, families, and school leadership through excellent communication and strong organizational skills.
Requirements
- Familiarity with school office practices, procedures, and general administrative concepts
- Strong verbal and written communication skills
- Ability to manage multiple tasks with accuracy, timeliness, and high quality
- Sound judgment, creativity, and the ability to plan and accomplish goals independently
- Comfortable handling confidential and time-sensitive information
- Ability to build positive relationships with families, students, and staff
- Position reports to the Principal and Director of Operations
Nice To Haves
- School/Education experience preferred
- Bi-lingual (Spanish) preferred
Responsibilities
- Manage supply orders, including printer ink
- Serve as point of contact for vendors (printers, fob system, pest control, etc.)
- Answer and direct phone calls; communicate with parents and visitors
- Welcome and greet visitors and maintain a positive front-office environment
- Assist teachers in securing substitutes
- Support new staff onboarding (Infinite Campus access, mailbox, fob access)
- Recognize staff birthdays and help coordinate events (showers, celebrations, community events)
- Assist with minor health needs (injuries, illness), dispense medications and maintain medical records (immunizations & allergies)
- Participate in required health training: EpiPen, diabetic care, CPR/First Aid
- Maintain school drill reports and scheduling
- Maintain Spirit Rock schedule
- Assist with website updates and content
- Support administration with beginning-of-year and end-of-year processes
- Manage student enrollment and withdrawals using the SIS system and In house processes.
- Ensure all enrollment documents are collected,processed and distributed to the appropriate departments in a timely manner
- Maintain student cumulative records
- Complete all required state reporting (health, immunizations, homeless, etc.)
- Maintain medical, allergy, and legal information records
- Manage daily attendance
- Prepare report cards, progress reports, honor roll lists and awards
- Maintain and update Infinite Campus
- Coordinate uniform orders
- Create and distribute annual car tags
- Schedule and coordinate student and staff picture days
- Schedule and coordinate Principal tours
- Schedule and coordinate School clubs and rosters
- Oversee pickup lists for YMCA, Tiger King, and other after-school programs
- Coordinate with vendors for online course rosters
- Support the Yearbook team with creation and distribution
- Order and distribute student agendas
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Industry
Administration of Human Resource Programs
Education Level
No Education Listed
Number of Employees
1,001-5,000 employees
