Registrar/Administrative Assistant -210 Day Contract

Bloomfield NM•Bloomfield, NM

About The Position

Under the direction of a building administrator, registrar is responsible for the maintenance of student records at the campus level, processing of enrollment, transfers, and withdraws from the campus. Works independently in the performance of all functions necessary to maintain an efficient and organized office in a professional and confidential manner

Requirements

High school diploma or equivalent.
Prior experience in approved related fields, formal technical or business school training.
Valid drivers license, experience with a PC, spreadsheet knowledge a must.
Must have a working knowledge of filing systems and general office management
Sitting, standing, lifting, and carrying (up to 50 lbs.), reaching, squatting, kneeling.
Extensive knowledge of and ability to perform basic secretarial skills (typing, filing, data entry and use of basic office equipment)
Keyboarding 55 wpm
Ability to use correct grammar and punctuation
Ability to use a variety of office machines
Proficient computer skills including the use of Microsoft Excel, Word, Outlook, Publisher (or similar graphics program), and the Internet
Organizational and project management skills
Ability to perform tasks and projects with a high degree of accuracy and attention to detail
Ability to independently prioritize and process work flow
Ability to work under pressure with constant interruptions, and meet deadlines
Ability to handle confidential matters professionally
Demonstrated abilities in self-direction and sound judgment
Knowledge of and experience with the student record database system
Ability to maintain a positive attitude towards staff, students, parents, and community members
Demonstrated abilities to be a good team player

Responsibilities

Register new students by verifying residency, eligibility, credit level status, immunization, etc., and enter data into computerized student record system
Manage student record system by transferring and withdrawing students, receiving and sending records,creating/generating/changing student class schedules, maintaining files and generating reports
Maintain student files
Review and interpret student information; including graduation standards, transcripts, etc.
Prepare a variety of documents and reports including transfer/transcripts, grading, and correspondence
Arrange student and parent conferences with counselors
Complete all secretarial/clerical functions of the department in an efficient and timely manner.
Keep building administration informed of student attendance concerns
Assist counselors with the preparation of reports and student data information
Complete and submit all State required reports
Remain flexible and team-oriented.
Promote and practice professional growth and development.
Perform other duties as may be deemed necessary for the efficient operation of the department