Assistant Registrar

Touro University•Great Falls, MT

21h

About The Position

Touro College of Osteopathic Medicine is seeking a full-time Assistant Registrar to work collaboratively with the Office of Student Affairs staff to ensure the smooth and efficient operation of the Office of the Registrar. Applicants will have excellent verbal and written communication skills to assist the Registrar's Office in the collection, entry, maintenance, protection, and reporting of permanent student information. The ability to multitask effectively in a fast-paced environment without compromising accuracy is essential. Excellent data entry skills are required.

Requirements

Education/Experience Bachelor's Degree and/or equivalent work experience.
Excellent communication skills (written and verbal), strong interpersonal skills, with the ability to multitask in a fast-paced environment.
Ability to develop positive and cooperative relationships with students, faculty, and colleagues.
Customer service and teamwork orientated.
Accuracy and productivity in completing tasks.
Ability to solve problems and meet deadlines.
Proven problem-solving skills with a strong sense of responsibility in meeting deadlines.
Proficiency in Microsoft Office, including Word, Excel, and Outlook.

Nice To Haves

Knowledge of Banner system a plus.
Knowledge of Family Educational & Rights & Privacy Act Regulations a plus.

Responsibilities

Assists with daily office responsibilities
Provides quality customer service to students related to registration, add/drop, personal data changes, and educating students about policies and procedures
Responsible for inputting and ensuring accuracy of the course schedules created by the academic departments and deans and for class registration
Reviews and records immunization documentation required for enrollment
Assists academic/faculty advisors, deans, and student services coordinators with course access issues and concerns
Communicates with Admissions, Financial Aid, and Bursar regarding student admission decisions, holds, and clearances
Records transfer credit requests, if needed
Performs preliminary degree completion audits and enters graduation applications, as needed
Reviews National Student Clearinghouse (NSCH) and updated records
Receives, maintains, and organizes student files accordingly in a digitized format
Verifies student enrollment statuses, including loan deferments, insurance forms, full-time letters, State Board verifications, and degree verifications
Serves as School Certifying Official for the Montana VA/GI Bill programs
Works with IT to ensure school rosters and listservs are up to date
Assists with coordination of new student orientation and onboarding, including forms management and collection
Exercises duties in accordance with FERPA as well as state and federal regulations
Support policies and procedures in the university catalog and program handbooks
All other duties as assigned