Administrative Assistant/Registrar

Lakeside Charter Academy•Cornelius, NC

About The Position

School Administrative Assistant/Registrar Lakeside Charter Academy Lakeside Charter Academy is seeking a dedicated and organized School Administrative Assistant/Registrar to join our team! This individual will play a key role in supporting the daily operations of our school office and ensuring a welcoming, efficient, and student-centered environment. The ideal candidate is detail-oriented, collaborative, and able to manage a wide range of tasks while maintaining confidentiality and professionalism. They will support teachers, staff, families, and school leadership through excellent communication and strong organizational skills. Key Qualities & Skills Familiarity with school office practices, procedures, and general administrative concepts Strong verbal and written communication skills Ability to manage multiple tasks with accuracy, timeliness, and high quality Sound judgment, creativity, and the ability to plan and accomplish goals independently Comfortable handling confidential and time-sensitive information Ability to build positive relationships with families, students, and staff Position reports to the Principal and Director of Operations School/Education experience preferred Bi-lingual (Spanish) preferred Administrative Assistant Responsibilities Office & Operations Manage supply orders, including printer ink Serve as point of contact for vendors (printers, fob system, pest control, etc.) Answer and direct phone calls; communicate with parents and visitors Welcome and greet visitors and maintain a positive front-office environment Staff Support Assist teachers in securing substitutes Support new staff onboarding (Infinite Campus access, mailbox, fob access) Recognize staff birthdays and help coordinate events (showers, celebrations, community events) Health & Safety Assist with minor health needs (injuries, illness), dispense medications and maintain medical records (immunizations & allergies) Participate in required health training: EpiPen, diabetic care, CPR/First Aid Maintain school drill reports and scheduling Additional Duties Maintain Spirit Rock schedule Assist with website updates and content Support administration with beginning-of-year and end-of-year processes School Registrar Responsibilities Enrollment & Records Manage student enrollment and withdrawals using the SIS system and In house processes. Ensure all enrollment documents are collected,processed and distributed to the appropriate departments in a timely manner Maintain student cumulative records Complete all required state reporting (health, immunizations, homeless, etc.) Maintain medical, allergy, and legal information records Student Information & Reporting Manage daily attendance Prepare report cards, progress reports, honor roll lists and awards Maintain and update Infinite Campus Coordinate uniform orders Create and distribute annual car tags Events, Scheduling & Vendors Schedule and coordinate: Student and staff picture days Principal tours School clubs and rosters Oversee pickup lists for YMCA, Tiger King, and other after-school programs Coordinate with vendors for online course rosters Support the Yearbook team with creation and distribution Order and distribute student agendas Lakeside Charter Academy is an equal opportunity employer and does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

Requirements

Familiarity with school office practices, procedures, and general administrative concepts
Strong verbal and written communication skills
Ability to manage multiple tasks with accuracy, timeliness, and high quality
Sound judgment, creativity, and the ability to plan and accomplish goals independently
Comfortable handling confidential and time-sensitive information
Ability to build positive relationships with families, students, and staff

Nice To Haves

School/Education experience preferred
Bi-lingual (Spanish) preferred

Responsibilities

Manage supply orders, including printer ink
Serve as point of contact for vendors (printers, fob system, pest control, etc.)
Answer and direct phone calls; communicate with parents and visitors
Welcome and greet visitors and maintain a positive front-office environment
Assist teachers in securing substitutes
Support new staff onboarding (Infinite Campus access, mailbox, fob access)
Recognize staff birthdays and help coordinate events (showers, celebrations, community events)
Assist with minor health needs (injuries, illness), dispense medications and maintain medical records (immunizations & allergies)
Participate in required health training: EpiPen, diabetic care, CPR/First Aid
Maintain school drill reports and scheduling
Maintain Spirit Rock schedule
Assist with website updates and content
Support administration with beginning-of-year and end-of-year processes
Manage student enrollment and withdrawals using the SIS system and In house processes.
Ensure all enrollment documents are collected,processed and distributed to the appropriate departments in a timely manner
Maintain student cumulative records
Complete all required state reporting (health, immunizations, homeless, etc.)
Maintain medical, allergy, and legal information records
Manage daily attendance
Prepare report cards, progress reports, honor roll lists and awards
Maintain and update Infinite Campus
Coordinate uniform orders
Create and distribute annual car tags
Schedule and coordinate: Student and staff picture days
Schedule and coordinate: Principal tours
Schedule and coordinate: School clubs and rosters
Oversee pickup lists for YMCA, Tiger King, and other after-school programs
Coordinate with vendors for online course rosters
Support the Yearbook team with creation and distribution
Order and distribute student agendas