Administrative Assistant/Receptionist

CUBE 3 STUDIO LLC•Suttons Mills, MA

just now•Onsite

About The Position

A dynamic and growing architectural firm seeks an energetic and proactive individual to provide Administrative support for the day-to-day office operations across CUBE 3’s offices in North Andover, Boston, Miami, Princeton and San Diego. This position plays a key role in supporting multiple departments and providing support to the company CEO. The ideal candidate is detail-oriented, proactive, and comfortable working in a fast-paced, multitasking environment.

Requirements

2+ years of relevant administrative or office management experience
Associate’s or Bachelor’s degree preferred
Facilities experience a plus
Strong computer skills, including Microsoft Office
Must have a valid driver's license and reliable transportation
Able and have the desire to work in the office 40 hours per week
Outgoing & Friendly: Enjoys engaging with others and brings a welcoming, approachable presence
Organized & Detail-Oriented: Able to manage multiple tasks while staying on top of details
Team-Oriented: Thrives in a collaborative environment and contributes to a positive, supportive team
Flexible & Adaptable: Comfortable with change and adjusting priorities as needed
Engaged in Company Culture: Enjoys participating in team activities and helping foster a positive workplace
Customer-Service Minded: Attentive to the needs of staff and clients, with a focus on delivering a high-quality experience
Strong Communicator: Effective both verbally and in writing, and comfortable having thoughtful, sometimes challenging conversations when needed
Growth-Oriented: Interested in learning and taking on responsibilities in areas such as facilities, accounting, HR, or other operations
Previous office work experience

Responsibilities

Greet visitors and manage all incoming calls with professionalism
Handle all incoming/outgoing mail and shipping
Coordinate catering or food delivery for meetings
Maintain and coordinate monthly employee social activities
Schedule and maintain conference rooms and basic IT setup
Oversee office organization, supply inventory, and vendor relationships
Coordinate maintenance, repairs, and facility service needs
Support satellite office needs and conduct occasional local errands
Manage office equipment check-in/out process
Provide administrative support to the CEO (filing, correspondence)
Assist HR and Finance with filing, basic reporting, and administrative tasks
Help plan company events including the annual holiday party and quarterly meetings
Perform general office tasks and special projects as assigned