Administrative Assistant/Receptionist

PJ Dick-Trumbull-Lindy Group•Pittsburgh, PA

1d•Onsite

About The Position

The P J Dick-Trumbull-Lindy Group family of construction companies seeks to hire an Administrative Assistant/Receptionist to join its growing support team. Premier regional general contractor and construction manager with 1000+ employees and over $1 billion in annual revenues performing work across the Mid-Atlantic region. Consistently ranked in the "Top 100 Builders" nationally by the Engineering News Record. Voted one of Pittsburgh's "Best Places to Work" multiple times. We offer an outstanding compensation and benefits package that includes medical, dental and vision coverage, 401k with company match, annual bonus, an incredible profit sharing plan AND free employee parking.

Requirements

High school diploma or equivalent.
Organization, communication and interpersonal skills along with a customer service attitude, pleasant demeanor and professional appearance are required.
Proficiency with computers, specifically Microsoft Office applications, and basic typing skills required.

Nice To Haves

Some Accounting experience preferred.
Experience in a professional office setting a plus but not required.

Responsibilities

Assist the Accounting group by ensuring invoices are being properly routed to the appropriate Admin for processing.
Review and sort a high volume of invoices from Vendors on a daily basis
Assistant in maintaining vendor records
Contact vendors to verify banking information
Review monthly statements to determine missing invoices
Assist in verifying basic invoice details
Primary backup to the Receptionist which includes: Answer, screen, and forward any incoming phone calls
Receive packages, letters, etc., as required and sign for parcels when necessary.
Perform other clerical support duties, such as typing memos, letters and listings, complete external mailings, etc..
Perform additional assignments per supervisor's direction.