Administrative Assistant/Receptionist

Diocese of St. Augustine • Ponte Vedra Beach, FL

24d • Hybrid

About The Position

The Administrative Assistant/Receptionist is the first point of contact at the front desk for the Parish office, greeting parishioners, ministry volunteers and visitors in a courteous manner, contributing to an atmosphere of teamwork and cooperation among all the Parish staff and volunteers.

Requirements

• Basic understanding of Catholic Teachings and Scripture.
• Proven working experience in similar role for at least 1 year.
• Must possess strong computer skills and knowledge of Microsoft Word, Excel, Power Point, Publisher, and various social media platforms.
• Professional communication skills both written and verbal.
• Ability to organize, multitask, and prioritize.
• Demonstrates attention to detail and thoroughness, excellent customer service and interpersonal skills, resourceful and proactive in dealing with issues that may arise.
• Ability to be flexible and cooperative.
• Demonstrates discretion and confidentiality, integrity and honesty.
• Ability to write reports, business correspondence, and procedure manuals.
• Ability to effectively present information and respond to questions from groups of managers, clients, vendors, employees, and the public.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

Responsibilities

• Serve parishioners, volunteers and visitors by greeting, welcoming and directing them appropriately.
• Answer, screen, and direct incoming phone calls while providing basic information to all callers in a compassionate, friendly way.
• Answer general questions in e-mail, and/or forward to appropriate staff member.
• Assist with new parishioner registrations, mass cards, and other administrative duties as required.
• Clerical duties such as filing, photocopying, creating ministry reports, etc.
• Other duties as assigned.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed