Administrative Assistant / Receptionist

Symspire•Brentwood, TN

26d•Onsite

About The Position

Symspire is looking for a detail-oriented and organized Administrative Assistant / Receptionist to join our team in Brentwood, TN. This role is a great fit for someone who enjoys front-office work, has strong administrative skills, and is comfortable juggling phone, visitor, and data management responsibilities in a fast-paced office environment.

Requirements

Proficiency in Microsoft Word, Excel, and Outlook (required)
Strong general computer and typing skills
Excellent verbal and written communication skills
Strong attention to detail and accuracy in data entry
Ability to multitask and prioritize in a busy office setting
Professional phone etiquette and customer service orientation
High school diploma or equivalent (required)

Nice To Haves

Prior receptionist or administrative experience preferred, but not required
Punctual and reliable
Self-motivated with strong organizational skills
Comfortable learning new software/systems as needed

Responsibilities

Greet visitors and clients in a friendly, professional manner
Answer, screen, and direct incoming phone calls
Manage incoming/outgoing mail and packages
Schedule appointments and maintain calendars
Accurately enter, update, and maintain data in company databases and spreadsheets
Create and edit documents, letters, and reports using Microsoft Word
Build and maintain spreadsheets, track data, and generate basic reports in Excel
Manage email correspondence and calendar scheduling through Outlook
Maintain organized filing systems (physical and digital)
Perform general clerical duties as assigned (copying, scanning, filing, ordering supplies)