Temporary Administrative Assistant, Public Health

University of California, Irvine•Irvine, CA

3d•Onsite

About The Position

This is a temporary employment recruitment reporting to the UCI Temporary Employment Services (TES) Department. The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment: Background Check and Live Scan, Employment Misconduct, Legal Right to work in the United States, Vaccination Policies, Smoking and Tobacco Policy, Drug Free Environment, Misconduct Disclosure Requirement. The majority of our temporary positions are Monday – Friday, 8:00 a.m. – 5:00 p.m. We also have occasional part-time, weekend, and evening hours available, depending on the assignment. Comprehensive benefits options are also available for temporary employees, including paid vacation, holidays, and sick leave. UCI provides reasonable accommodations for applicants with disabilities upon request.

Requirements

Experience in undergraduate student affairs or higher education academic support.
Strong written and verbal communication skills with a focus on student-centered service.
Ability to pass FERPA compliance training upon hire and maintain strict student data privacy.
Ability to read, write, and follow written and oral instructions in English.
Must be able to provide proof of work authorization

Nice To Haves

Direct experience working within a Public Health academic department or discipline.
Hands-on proficiency with Degree Works and student information systems (e.g., Banner, PeopleSoft).
Proven ability to manage front-desk logistics and assist with multi-step event planning.

Responsibilities

Guide undergraduate students on degree requirements, course registration, and policy navigation.
Review student records and clear degree requirements using Degree Works.
Manage the department inbox to deliver timely, accurate responses to undergraduate inquiries.
Provide general event support and cover the front desk as needed to maintain daily office operations.