Administrative Assistant - Projects

ANDRITZ AG•Pointe Claire, LA

2d•Hybrid

About The Position

The Administrative Assistant – Projects is responsible for managing the entire contract documentation lifecycle, including compliance, distribution, and tracking of internal and external deliverables. The role involves effectively coordinating communication between clients, engineering, and project management teams, while providing technical support for document management platforms. Keep databases up to date, prepare progress reports, and support the project team in its administrative, technical, and mediation preparation activities.

Requirements

CEGEP degree
Good knowledge of Microsoft Office suite (MS Teams an asset)
Bilingual (French and English, spoken and written)
Good oral and written communication skills
Proactive, with ability to work both in a team and independently.

Responsibilities

Manage and track internal & external contractual document submissions. Disseminate customer comments internally to Engineering and Project Management teams
Proactively examine documents (technical & non-technical) for compliance, resolve discrepancies with the stakeholders and apply required changes
Issue documents via our or the customer’s applications during the Engineering, Procurement, Installation and Close Out phases [SharePoint, MCT, Aconex, etc.]
Technical support, both internal and external, for our or the customer’s document control applications
Assist the Project Team with various documentation in order to prepare for mediation and negotiations
Update and maintain a project document database, including status of the various documents such as drawings, specifications, procedures, NCRs, DCRs and RFIs [in DTS]
Prepare reports on Documentation status
Printing, organization and filing of documents
Administrative support and other related tasks to support the Projects team.