Administrative Assistant, Project & Engineering

Samuel, Son & Co.•Tucson, AZ

36d•Onsite

About The Position

ESSENTIAL JOB FUNCTIONS / RESPONSIBILITIES: Receive and register customer provided documentation for detail engineering or specialized engineering projects, including in-house generated documentation. Maintenance of proper document registers, binders for detail engineering project and shop floor drawings. Date stamp and print shop floor engineering documents. Download/Upload from FTP clients, ISO, SharePoint, and various customer supplied portals. Provide administrative support to Engineers and Project Managers, ensuring timely completion of tasks. Print, route, and distribute approved engineering and project documents accurately to the shop floor and on time in compliance with ISO standards and internal procedures. Perform accurate data entry related to Part Creation, Routing, Inventory Parts, and Bills of Materials (BOMs) into the company's ERP system. Supporting engineering as a drawing checker ensuring drafting accuracy and manufacturability. Support the Customer Care team with order processing as needed to ensure smooth interdepartmental handoffs. Assist in the maintenance of project schedules in collaboration with the Scheduler. EQUIPMENT KNOWLEDGE: Proficient in Microsoft Office Suite for correspondence, data organization, and reporting. Experience with ERP systems for inputting, updating, and maintaining project and inventory data. ROLE REQUIREMENTS: High School diploma or GED required, preferred experience in an industrial or technical fabrication environment. Strong organizational skills and attention to detail with the ability to manage multiple tasks efficiently. Proficient in Microsoft Office Suite applications a plus. Knowledge of ISO standards, Quality standards and safety regulations a plus. Experience in Solidworks, AutoCAD, and/or engineering drawing documentation a plus. WORK ENVIRONMENT: Work will be inside an office setting. This job description is not intended to be all inclusive, and the employee will also perform other reasonably related business duties as assigned by immediate supervisor and other management, as required. Staffing of positions to be determined by the company. As an employee, you are required to understand the ISO system and the elements that affect your job. The Project & Engineering Administrative Assistant shall have the responsibility of following all specific quality instructions and reporting all non - conforming material or conflicting instructions to the quality assurance department. Must prove that employee can meet the essential duties of the job within 90 days by completing employee training checklist F-HR-720-02-03-02.

Requirements

High School diploma or GED required, preferred experience in an industrial or technical fabrication environment.
Strong organizational skills and attention to detail with the ability to manage multiple tasks efficiently.
Proficient in Microsoft Office Suite for correspondence, data organization, and reporting.
Experience with ERP systems for inputting, updating, and maintaining project and inventory data.
As an employee, you are required to understand the ISO system and the elements that affect your job.
Must prove that employee can meet the essential duties of the job within 90 days by completing employee training checklist F-HR-720-02-03-02.

Nice To Haves

Proficient in Microsoft Office Suite applications a plus.
Knowledge of ISO standards, Quality standards and safety regulations a plus.
Experience in Solidworks, AutoCAD, and/or engineering drawing documentation a plus.

Responsibilities

Receive and register customer provided documentation for detail engineering or specialized engineering projects, including in-house generated documentation.
Maintenance of proper document registers, binders for detail engineering project and shop floor drawings.
Date stamp and print shop floor engineering documents.
Download/Upload from FTP clients, ISO, SharePoint, and various customer supplied portals.
Provide administrative support to Engineers and Project Managers, ensuring timely completion of tasks.
Print, route, and distribute approved engineering and project documents accurately to the shop floor and on time in compliance with ISO standards and internal procedures.
Perform accurate data entry related to Part Creation, Routing, Inventory Parts, and Bills of Materials (BOMs) into the company's ERP system.
Supporting engineering as a drawing checker ensuring drafting accuracy and manufacturability.
Support the Customer Care team with order processing as needed to ensure smooth interdepartmental handoffs.
Assist in the maintenance of project schedules in collaboration with the Scheduler.
Following all specific quality instructions and reporting all non - conforming material or conflicting instructions to the quality assurance department.