Engineering Administrative Assistant

Corporate Office • Atlanta, GA

3d • Onsite

About The Position

To ensure all paperwork, projects are processed and completed on a timely basis in the order of established priorities.

Requirements

• Able to multi task, in a fast paced environment
• Must have strong computer skills.
• Must be able to communicate effectively and efficiently.
• Must be proficient in excel and microsoft word.
• Must have 1 year of administrative assistant experience

Responsibilities

• Administrative Support
• Maintain organized digital and physical filing systems for maintenance logs, inspection reports, vendor invoices, and compliance documents.
• Prepare daily, weekly, and monthly maintenance reports for management review.
• Track expenditures, purchase orders, and departmental budget information.
• Assist with inventory management for tools, supplies, and replacement parts.
• Work Order & Scheduling Coordination
• Receive, prioritize, and distribute work orders from staff, guests, and management.
• Monitor work order progress and follow up to ensure timely completion.
• Schedule routine preventive maintenance, safety inspections, and vendor service appointments.
• Maintain an updated departmental calendar for repairs, project timelines, and contractor visits.
• Communication & Guest Service
• Serve as the communication link between maintenance staff, front office, housekeeping, management, and vendors.
• Provide status updates on open tasks or urgent repairs.
• Respond to guest or staff inquiries with professionalism and accuracy.
• Document guest-impact issues and escalate when needed.
• Compliance & Safety
• Help maintain records required for OSHA, ADA, and hotel brand standards.
• Ensure inspection logs (fire systems, boilers, elevators, pools, etc.) are completed and stored accurately.
• Support Director of Engineering and/or Engineering Leadership in preparing for audits, walkthroughs, brand inspections and any other operational assistance.
• Vendor & Contractor Support
• Communicate with approved vendors for quotes, scheduling, and service confirmations.
• Verify service reports and invoices before submitting for approval.
• Assists with creating and receiving purchase orders
• Track warranties, service contracts, and renewal dates.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees