Administrative Assistant - Project Coordinator

Consor Engineers•Draper, UT

2d•Onsite

About The Position

We are seeking a highly capable, organized, and detail-driven Administrative Assistant - Project Coordinator to support our Draper office and leadership team. This role is designed for someone who takes pride in running a tight operation, anticipates needs before they arise, and exercises sound judgment in a professional services environment. You will serve as a trusted administrative partner, helping ensure smooth office operations while supporting engineers and management with document control, project deliverables, and organizational support critical to transportation and infrastructure design projects. The right candidate is proactive, discreet, and comfortable operating with a high level of responsibility and independence. This position offers the opportunity to work closely with engineering and leadership teams, contributing to impactful transportation and infrastructure projects.

Requirements

Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook), Bluebeam, and Adobe Acrobat; ability to quickly learn new systems and workflows.
Exceptional organizational skills and attention to detail.
Demonstrated ability to work independently, take ownership of responsibilities, and anticipate needs.
Sound judgment and discretion when handling sensitive information.
Clear, professional communication and interpersonal skills.

Nice To Haves

Prior administrative experience in an engineering, consulting, or professional services environment preferred.

Responsibilities

Prepare, review, and process expense reports accurately and on time.
Provide direct administrative and organizational support to office leadership, including helping prioritize tasks, correspondence, and time-sensitive items.
Assist with scheduling, coordination, and general organization to keep leadership and teams operating efficiently.
Assist in assembling project deliverables, proposals, and advertisement packages.
Organize, combine, format, and file quality control (QC) documentation to ensure compliance with project requirements and funding obligations.
Perform document quality checks to ensure accuracy, completeness, and consistency prior to submission.
Maintain well-organized electronic project files in accordance with company standards.
Manage office and breakroom supplies, including paper, printer toner, and kitchen items, ensuring the office is consistently stocked and functional.
Coordinate routine office needs such as printer readiness and common area upkeep.
Manage small office morale items such as keeping the soda machine stocked and coordinating Friday donuts or similar events.
Occasionally coordinate with clients regarding advertisement packages or document submissions, under the direction of project managers.
Serve as a reliable point of coordination between engineers, leadership, and administrative processes.
Utilize Microsoft Word, Excel, Outlook, Bluebeam, and Adobe Acrobat to create, edit, and manage documents.
Assist in preparing internal presentations for staff meetings, including updating graphs, charts, and spreadsheets related to sales and operational performance.
Maintain organized digital and physical filing systems.
Track fleet vehicles, equipment, and related documentation as needed.
Identify opportunities to improve administrative and office processes.
Adapt to changing priorities and assist with special projects as assigned.

Benefits

Career Growth & Development – Tuition reimbursement program, paid professional training, major license achievement bonus, extensive on-demand learning center, and paid professional memberships.
Work-Life Alignment – Industry-competitive PTO, seven paid holidays and two floating holidays, flexible work schedules, paid parental leave, and eligibility for hybrid and remote work options for some employees based on role responsibilities.
Wellness – Medical, dental and vision insurance, employee assistance program, fitness and wellness reimbursement, and HSA and FSA options.
Life – Employer-paid STD and LTD, employer-paid term life insurance, and retirement 401(k) with company match.
Community – Quarterly social events, paid group volunteering events, and employee networks and groups.

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