Administrative Assistant / Production Associate
JLL•Austin, TX
•Onsite
About The Position
JLL Capital Markets is seeking an Administrative Assistant / Production Associate to support the Austin–San Antonio brokerage team. This is a hybrid role combining day-to-day administrative support with hands-on production work for deal teams, including marketing materials, listing coordination, and pipeline tracking. The ideal candidate is organized, detail-oriented, and comfortable moving between office administration and production deadlines in a fast-paced brokerage environment.
Requirements
- Candidates must be authorized to work in the United States without sponsorship.
Nice To Haves
- Organized
- Detail-oriented
- Comfortable moving between office administration and production deadlines in a fast-paced brokerage environment.
Responsibilities
- Manage calendars, scheduling, and travel arrangements for assigned brokers
- Prepare, format, and proofread correspondence, proposals, and internal communications
- Process expense reports and assist with T&E tracking
- Coordinate meeting logistics, including client visits and internal team meetings
- Serve as a point of contact for internal requests and general office coordination
- Assist with onboarding logistics for new hires and interns as needed
- Answer and route phone calls; greet and direct visitors and clients
- Maintain filing systems, both physical and electronic, and ensure documents are organized and accessible
- Order and manage office supplies and coordinate with building management on office needs
- Sort and distribute incoming mail and packages; prepare outgoing mail and shipments
- Maintain conference room calendars and set up rooms for meetings
- Support copying, scanning, and printing needs for the broker team
- Assist in the preparation of offering memorandums (OMs), tour books, and marketing flyers
- Update and maintain listings across platforms such as LoopNet and Crexi
- Support underwriting teams with data entry and formatting in Argus
- Track deal status and update pipeline reports for broker teams
- Coordinate with graphics/marketing resources on collateral production and deadlines
- Maintain accurate records in Capforce and other internal systems
Benefits
- 401(k) plan with matching company contributions
- Comprehensive Medical, Dental & Vision Care
- Paid parental leave at 100% of salary
- Paid Time Off and Company Holidays
- Early access to earned wages through Daily Pay
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
