Administrative Assistant - Preclinical Education

The Community Solution•Wichita, KS

2d•Onsite

About The Position

The Administrative Assistant - Preclinical Education is a full-time, on-site position at Kansas Health Science University (KHSU)-Kansas College of Osteopathic Medicine (KansasCOM). The position supports the faculty and/or staff working in the Preclinical curriculum. Key areas of support include Biomedical Sciences and Anatomy, Health Systems Science, Physicianship, and/or Osteopathic Manipulative Medicine. This role provides vital administrative and operational support to faculty, staff, and leadership team. The Administrative Assistant - Preclinical Education plays an active role in ensuring the smooth execution of daily operations, advancing departmental initiatives, and fostering clear communication across academic functions. Success in this position requires exceptional organizational skills, attention to detail, adaptability, and the ability to exercise sound judgment and discretion. This is an excellent opportunity for a professional who thrives in a dynamic academic environment and is motivated to contribute to the mission of preparing the next generation of osteopathic physicians.

Requirements

Associate’s degree and/or three years of administrative experience required.
Proficiency in Microsoft Office Suite (Outlook, Teams, Excel, PowerPoint, Word), Adobe Acrobat, and other common office applications.
Demonstrated ability to handle confidential information with discretion and sound judgment.
Excellent written and verbal communication skills with consistent application of spelling, grammar, and punctuation.
Strong organizational skills with the ability to manage multiple projects, meet deadlines, and prioritize tasks effectively.
Commitment to quality, efficiency, and continuous improvement.
Responsiveness and proactive problem-solving abilities.
High degree of accuracy and attention to detail.
Reliability, professionalism, and discernment in handling sensitive information.
Ability to work both independently and collaboratively as part of a team.
Strong interpersonal skills with the ability to manage professional relationships across diverse stakeholders.

Nice To Haves

Experience in higher education, health care, or nonprofit professional environments preferred.

Responsibilities

Provide daily administrative support for faculty, staff, and/or leadership in Biomedical Sciences and Anatomy, Health Systems Science, Physicianship, and/or Osteopathic Manipulative Medicine, as assigned.
Provide ongoing administrative support for the maintenance, accuracy, and consistency of Canvas course pages for Biomedical Sciences and Anatomy, Health Systems Science, Physicianship, and/or Osteopathic Manipulative Medicine, as assigned.
Manage calendars, schedule meetings, reserve rooms, and coordinate logistics for departmental activities.
Prepare meeting agendas, take detailed minutes, and distribute follow-up action items.
Support University-level committees by preparing meeting agendas, take detailed minutes, and distribute follow-up action items, as assigned.
Preparing and distributing various forms of correspondence, reports, and presentation materials.
Maintain accurate and confidential academic, student, and personnel records in compliance with institutional policies.
Ensure timely preparation, printing, and distribution of class-related handouts, materials, and resources.
Support faculty across multiple Biomedical Sciences and Anatomy, Health Systems Science, Physicianship, and/or Osteopathic Manipulative Medicine-related offices, demonstrating flexibility to adapt to varying needs.
Assist with departmental and/or institutional projects, initiatives, and special assignments, ensuring timely completion and high-quality outcomes.
Serve as a point of contact for faculty, staff, and students, handling inquiries with professionalism, discretion, and a strong customer service orientation.
Assist with accreditation-related tasks, reporting, and documentation as directed.
Support departmental events, workshops, and training sessions, including preparation of materials, catering orders, and on-site assistance.
Demonstrated ability to thrive in a fast-paced, sometimes congested environment while maintaining attention to detail and consistent productivity.
Perform other duties as assigned in support of departmental and institutional priorities.