Administrative Assistant, Placement

Brock University•St. Catharines, ON

2d•CA$46,099 - CA$63,950•Onsite

About The Position

Brock University is seeking an Administrative Assistant, Placement to provide administrative support with records, data collection, customer service, correspondence, publications, and events related to placements leading to OCT certification. This role reports to the Placement Manager in the Faculty of Education and serves as the first point of contact for various stakeholders regarding placement matters.

Requirements

Post-secondary courses including computer applications, office administration, or related courses or the equivalent combination of education and experience.
Experience in an administrative support role.
Strong computer competency including Microsoft Office, Excel, Workday, OneDrive, SharePoint, Teams, Brock DB, Brightspace and social media.
Excellent writing, grammar and proofreading skills.
Demonstrated ability to maintain accurate records, including financial record keeping.
Understanding of FIPPA with respect to access to confidential information.
Strong written, verbal and interpersonal communication skills.
Ability to interact with a variety of partners, both internal and external.
Ability to work independently in a supportive and collaborative environment.
Ability to establish priorities, organize own work and work with minimal supervision.
Ability to work in a fast paced, demanding work environment.

Nice To Haves

Understanding of the Teacher Education Program.
Experience working in a school board, University and/or post-secondary institution.

Responsibilities

Act as first point of contact for Faculty/Instructors, Practicum Advisors, students and external contacts for placement related matters within the Faculty of Education.
Provide administrative support to the Placement Manager.
Revise various documents (i.e., associate teacher handbook, letters, forms, annual handbook/guidelines, evaluations, selection forms, etc.).
Prepare and distribute packages to Associate Teachers and retain copies for office records for each teaching practicum block.
Create, maintain and track spreadsheets of placement details (i.e., placement lists, student lists, placement locations, names of students who are working as teachers to meet practicum requirements, cohort groups, practicum advisors, alternative placements, etc.).
Prepare and distribute cohort lists to Practicum Advisors in the Teacher Education program.
Distribute and track the completion of health & safety forms for Brock and the school board.
Prepare, distribute, and track related insurance letters to school superintendents, ensuring all authorizations are received.
Prepare practicum course fee templates for submission and retain signed copies for the Practicum Office files.
Provide support with the Associate Teacher payment process.
Support the Placement Manager with the assignment of teacher education students to campuses and designated cohort groups.
Serve as the contact person for students in the Teacher Education program who wish to change their Cohort or campus placement and for applicants who are applying to the Teacher Education Program and have questions about practice teaching areas.