Administrative Assistant (Payroll Clerk)

City of Somerville•Somerville, MA

10h

About The Position

Responsible for weekly payroll functions and preparation, analysis and maintenance of Police Department yearly personal service budget. Responsible for work related to the preparation and maintenance of Police Department payroll records, personnel payroll records, and assists daily with the budgetary process. Understands and administers contractual benefits as they relate to payroll issues for 5 different contracts and compliance with state and federal wage and overtime laws. Analyzes, manages and completes time sensitive assignments for payroll processing and contractual inquiries. Troubleshoots employee inquiries regarding payroll related matters. Performs various accounts payable functions including paying bills on assigned billrolls for all Matrons. Applies various accounting principles maintaining financial accounts. Responds to payroll questions by Police Department. . Maintenance and monitoring of grant related personnel service accounts for State reporting. Assists in the administration of police department grants. Acts as liaison with other departments or agencies (DEA, FBI, etc.) Responsible for independent exercise of administrative judgment and decision making. Performs a variety of clerical duties requiring a considerable degree of decision making in conforming with city departmental, state and federal regulations. Compiles any number of different types of statistics. Provides supervision over clerical staff as needed. Performs various duties that may be assigned by the Director of Finance and Administration and/or Chief of Police.

Requirements

Must have an Associates Degree and 3-5 years’ experience with payroll and accounting or an equal equivalent combination thereof
Demonstrated experience in payroll preparation and audit
Demonstrated experience in reconciling accounts and projecting budget expenditures for personal services
Ability to utilize and design spreadsheets for payroll expenditures and projections
Must possess mid-level computer skills and demonstrated proficiency in Microsoft Office with emphasis on Excel
Ability to learn MUNIS system, experience preferred
Ability to make decisions independently
Ability to work pleasantly and efficiently with people both inside and outside of the department

Nice To Haves

Ability to learn MUNIS system, experience preferred

Responsibilities

Weekly payroll functions and preparation
Analysis and maintenance of Police Department yearly personal service budget
Preparation and maintenance of Police Department payroll records, personnel payroll records
Assists daily with the budgetary process
Understands and administers contractual benefits as they relate to payroll issues for 5 different contracts and compliance with state and federal wage and overtime laws
Analyzes, manages and completes time sensitive assignments for payroll processing and contractual inquiries
Troubleshoots employee inquiries regarding payroll related matters
Performs various accounts payable functions including paying bills on assigned billrolls for all Matrons
Applies various accounting principles maintaining financial accounts
Responds to payroll questions by Police Department
Maintenance and monitoring of grant related personnel service accounts for State reporting
Assists in the administration of police department grants
Acts as liaison with other departments or agencies (DEA, FBI, etc.)
Responsible for independent exercise of administrative judgment and decision making
Performs a variety of clerical duties requiring a considerable degree of decision making in conforming with city departmental, state and federal regulations
Compiles any number of different types of statistics
Provides supervision over clerical staff as needed
Performs various duties that may be assigned by the Director of Finance and Administration and/or Chief of Police

Benefits

4 weeks annual vacation for non-union positions. Union positions vary by contract. Please note, police officers are members of the SPEA union. Public Health Nurses are part of Union A (SMEA).
Medical insurance through the Group Insurance Commission (GIC) - 80% of premium costs paid by City
Dental coverage low and high plans through Cigna
Vision care through Vision Service Plan (VSP)
Long term disability through Sun Life Group and voluntary life insurance through Boston Mutual
Health Care and Dependent Care flexible spending through Benefit Strategies
Deferred compensation plans through a choice of three vendors
Free, confidential services through the Employee Assistance Program (EAP) provided by E4Health
Annual cancer screening & wellness release
Somerville Retirement Pension System
Tuition reimbursement
MBTA pass program
FREE Blue Bikes membership
Eligible employer for the Public Service Loan Forgiveness Program (PSLF)