Administrative Assistant - Payroll & Accounting
About The Position
At Gothic Landscape, we are about delivering extraordinary customer service, building authentic relationships not only with our clients, but with our teams. With ingenuity, vision and dedication, we transform landscapes that become the places people play, work and live. As the largest family-owned and operated landscaping company in the nation, we never forget why we do what we do and who makes it all possible. Together, we create something unique that keeps on growing year after year. This is a full-time position eligible for healthcare benefits & is located in Palo Alto, CA. Highlights of what our Administrative Assistant will include, but not limited to: Weekly payroll processing (data entry, reviews & edits) to include data entry of time cards & weekly pay distribution Assists Office Administrator on Billing, Accounts Receivable collection and completes vendor statement reconciliations quarterly Assists Office Administrator with other general office tasks as needed such as: running reports, filing, mail distribution, data entry, etc.
Requirements
- 2 -3 years of office experience with hands-on experience in: Weekly Payroll processing, Billing, Accounts Payable, Accounts Receivable and Purchase Ordering is required
- Required to have a high attention to detail, strong organizational skills and able to multi-task and meet routine deadlines
- Proficient in MS Office - Specifically Excel
Nice To Haves
- Bilingual in English/Spanish is a plus.
Responsibilities
- Weekly payroll processing (data entry, reviews & edits) to include data entry of time cards & weekly pay distribution
- Assists Office Administrator on Billing
- Accounts Receivable collection and completes vendor statement reconciliations quarterly
- Assists Office Administrator with other general office tasks as needed such as: running reports, filing, mail distribution, data entry, etc.
Benefits
- Healthcare benefit program & 401K match program
- 9 paid holidays per year with paid vacation & sick leave
- Fun and fast-paced working environment with a great work-life balance
- Paid training/certification and career advancement
- Gothics company culture fosters growth, inspires longevity and rewards mutual loyalty
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Industry
Merchant Wholesalers, Durable Goods
Education Level
No Education Listed
Number of Employees
1,001-5,000 employees
