Administrative Assistant, OCHIN / Epic Implementation

SHERIDAN COMMUNITY HOSPITAL•Sheridan, MI

11d•Onsite

About The Position

Sheridan Community Hospital is seeking a highly organized and dependable Temporary Administrative Assistant to support the OCHIN / Epic implementation. This one-year position will provide administrative, documentation, scheduling, communication, and project coordination support to the Director of Strategic Initiatives and implementation workgroups. The role is designed to help keep project information organized, meetings productive, follow-up visible, and implementation work moving forward. This is not a routine clerical position and does not require Epic experience. The strongest candidate will enjoy bringing order to complex work, maintaining accurate trackers and files, turning meetings into clear next steps, following up respectfully, and staying steady when priorities shift. Key qualities include organization, follow-through, attention to detail, communication, professionalism, confidentiality, technology proficiency, and sound judgment.

Requirements

High school diploma, GED, or equivalent required.
Relevant experience in administrative support, office coordination, project support, healthcare support, operations support, or a similar setting.
Proficiency with Microsoft Word, Excel, Outlook, Teams, and shared documents or file management required.
Ability to organize complex work, track multiple deadlines, and keep owners, due dates, and next steps visible.
Ability to create and maintain accurate trackers, lists, agendas, meeting notes, organized files, and routine project documentation.
Strong written and verbal communication skills, attention to detail, confidentiality, discretion, and sound judgment.

Nice To Haves

Associate degree, certificate, coursework, or other training in business, healthcare administration, office administration, project coordination, or a related field.
Prior experience in healthcare, hospital, clinic, rural health, revenue cycle, quality, information technology, training, or operations environment.
Prior exposure to electronic health records, Epic, OCHIN, healthcare workflows, healthcare terminology, or clinical/operational implementation work.
Experience supporting a formal project, implementation, committee, steering group, cross-functional workgroup, or change initiative.
Prior experience using project collaboration tools such as SharePoint, Smartsheet, project logs, or shared project hubs.

Responsibilities

Provide administrative and project coordination support to the Director of Strategic Initiatives and OCHIN / Epic implementation workgroups.
Coordinate project meetings, calendars, agendas, attendance, room logistics, virtual meeting details, and related materials.
Prepare clear meeting summaries that capture decisions, risks, unresolved questions, action items, owners, due dates, and follow-up needs.
Maintain current project trackers, rosters, stakeholder lists, decision logs, issue lists, workflow documentation trackers, and implementation deliverable lists.
Help maintain a reliable project source of truth by organizing shared files, using agreed naming conventions, supporting version clarity, and keeping materials easy to find.
Support tracking of OCHIN / Epic implementation deliverables, questionnaires, workflow documentation, training rosters, readiness materials, and other assigned project requirements.
Draft routine project communications, reminders, meeting follow-ups, and status updates for review or distribution.
Follow up professionally with task owners to keep deadlines, missing information, and next steps visible.
Escalate overdue items, unclear ownership, readiness risks, missing information, or barriers that may affect project timelines or implementation work.
Maintain confidentiality and handle projects, staff, operational, and patient-related information with discretion and sound judgment.