Administrative Assistant - Neuro ICU

UMC Health System

21h•Onsite

About The Position

The Administrative Assistant-Director assumes the responsibilities of assisting the assigned Department Director with administrative duties ranging from answering and routing phone calls to attending meetings as a Scribe. Duties may vary depending on the Director and assigned department.

Requirements

High School Diploma or GED
+2 years of executive administration experience
Proficient user of Microsoft Word, Powerpoint, and Excel
Excellent organizational skills and attention to detail
Ability to operate and troubleshoot general office equipment
Excellent communication skills; must be able to read, write, and understand English fluently
Minimum typing skills 45wpm with accuracy

Responsibilities

Provides administrative support to Director, Assistant Director, and other leadership members in assigned department
Greets and assists visitors to the department, both internal and external, via phone or in person
May be asked to respond to patients, their family members, vendors, or internal employees on behalf of assigned Director
Manage calendar, mail, expense reports, and all other documents needing review/proofreading before distribution
Coordinate department meetings, individual staff meetings, webinars, etc…
Serve as scribe in assigned meetings; compile, prepare, and distribute notes according to assignment
Prepare Power-point presentations or spreadsheet analytics as assigned by the Director
Manage purchase order request, invoice payments, in addition to ordering supplies
May be required to serve as Time-keeper; maintaining KRONOS Time and Attendance System for department personnel
Ensure office equipment in assigned department is in working condition; troubleshooting or initiating repair or purchase orders as required
All other assigned duties as requested by assigned department