Administrative Assistant, Multifamily

Cushman & Wakefield • Las Vegas, NV

12d • $21 - $25 • Onsite

About The Position

Responsible for supporting the Operations Executive team and their staff in the responsibilities of Communications and Operations.

Requirements

• Communication Proficiency (oral and written)
• Customer Focus
• Problem Solving/Analysis
• Leadership Skills
• Teamwork Orientation
• Time Management Skills
• Financial Acumen
• 1+ years of customer service, administration or related field preferred
• General knowledge of finance and building operations
• Advanced knowledge of Microsoft Office Suite
• Excellent organization and time management skills required
• Ability to establish, track, and meet deadlines
• Ability to react to quickly changing priorities
• Keen attention to detail

Nice To Haves

• Bachelor’s Degree in Business Administration or related discipline preferred

Responsibilities

• Screening phone calls and routing callers to the appropriate party. Handling email customer service requests. Maintain polite and professional communication.
• Report generation, transcription of meeting minutes, and presentation/agenda creation
• Complete Purchase Orders and invoice processing
• Schedule and coordinate executive meetings, staff meetings, and conference calls. Distribute materials pertinent to the event. Prepare conference rooms ahead of meetings.
• Coordinate travel and calendar activities for operational leadership team.
• Create new hire and anniversary social media announcements
• Data entry, Scanning, Mail Disbursement, and Shipping
• Due Diligence agreement and invoice preparation
• Maintain inventory of all office equipment and supplies
• Coordinate invites, reminders, and meeting spaces for Operations and training events
• Handle monthly floater bill backs
• Maintain milestone reminders for Managing Director including team member anniversaries and birthdays, coordination of flowers, cards, etc. for these dates.
• Assist in planning quarterly team outings including calendar invites, reservations, etc.
• Ensure Property Central is maintained and up to date at all times
• Manage local distribution list of all management personnel
• Complete App Access & Access Terminations for RPM’s
• Handle job postings as needed for Managing Director
• Pull training status monthly, send to RPM’s and MD with completion reminders
• Complete Workday tasks for transfer, raise, promotion or termination by RPM or MD request.
• Onboard corporate new hires, order IT, business cards, and setup workstation
• Coordinate Due Diligence lunches
• Prepare PMA’s in alignment with Managing Director guidance
• Perform routine office management duties as required
• Cover reception desk duties in the absence of the Receptionist
• Any other tasks as assigned by direct supervisor

Benefits

• Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work.
• In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level