Administrative Assistant Misdemeanor Liaison

Allen County Indiana•Fort Wayne, IN

1d•Onsite

About The Position

Under the direction of the Executive Director, the Misdemeanor Liaison/Administrative Assistant is responsible for directing courtroom logistics for every client’s court date, assists attorneys within the courtroom, and uses their technical skills to use digital programs to log and coordinate every client’s case as it undergoes the pre-trial process. In addition, the Misdemeanor Liaison/Administrative Assistant directs and is responsible for our full Public Defender staff, when needed, which can include clerical and investigative duties. This position is covered under the Circuit Court Employee Handbook.

Requirements

High School Diploma or GED and more than one year experience in the criminal justice system
Strong verbal and written communication skills, with the ability to effectively communicate with professional co-workers, interns, personnel from other government or non-government agencies, attorneys, clients and members of the general public in a courteous and tactful manner
Ability to maintain strict confidentiality of all department records and information
Strong computer skills, including experience with Microsoft Office (Word and Excel), Informer and Spillman
Strong organizational skills and the ability to multi-task
Ability to use office equipment, such as multi-line telephone, computer, fax, copier and scanner

Nice To Haves

Paralegal training preferred

Responsibilities

Inputs all information required into the Informer program.
Differentiates types of cases and analyzes chronological case summaries.
Checks clients in at 7:30 a.m., prepares no-contact orders and distributes paperwork required as condition of client’s plea agreement.
Pulls files for attorneys and prosecutors while court is in session for cases to be called.
Obtains access through PDIS, and E-file appearances to the correct attorneys before a given court date.
Analyzes and tracks attorney caseload using Excel, equally assigning defendants to attorneys.
Creates list from the court calendar of who will be in court the next day.
Identifies custody of each person.
Checks out files to attorney through Informer.
Obtains Discovery and proposed pleas from the Prosecutor.
Drops off and picks up files from attorney offices; signs off and picks up discovery from the Prosecutor’s Office.
Creates labels for new files and locates returning files.
Closes all disposed files.
Looks up defendants and records correct information to record in Informer.
Assists clients that come into the office.
Answers and questions asked and directs them accordingly.
Notifies investigators when appointments arrive for their initial interviews.
Answers telephones, answers questions or directs call to appropriate person.
All other duties as assigned, including overtime as required.