Administrative Assistant, Men's and Women's Ice Hockey

Quinnipiac University•Hamden, CT

1d•Onsite

About The Position

Quinnipiac University seeks qualified applicants for the position of Administrative Assistant for Men's & Women's Ice Hockey. This position will provide comprehensive administrative and operational support to the hockey programs, ensuring smooth day-to-day operations for staff, teams, and events. Work hours will fluctuate during the hockey season, based on the needs of the department.

Requirements

High School Diploma or GED required
1–3 years of administrative, operations, or athletics program support experience preferred.
Strong interpersonal and customer-service skills.
Excellent verbal and written communication abilities.
Proficient with Microsoft Office including Outlook, Word, Excel, and OneDrive.
Strong organizational skills.
Experience planning events and ability to support departmental events.
Ability to coordinate travel logistics.
Proactive, resourceful, and solution-oriented mindset.
Proven ability to collaborate effectively with individuals from varied backgrounds.
Successful completion of a Microsoft Office skills test, proofreading test, and background check.

Nice To Haves

Experience using athletics-specific platforms such as Teamworks and the NCAA Travel Portal preferred.

Responsibilities

Provide administrative clerical support to the hockey offices, programs and camps.
Maintain calendar for the hockey staff and programs. Coordinate internal and external meetings, travel schedules and travel arrangements for the hockey staff and teams.
Prepare all correspondence for approval and signature by the coaches.
Assist the head coaches in the preparation and implementation of the hockey operations budget. Monitor expenditures and process payments/reimbursements.
Assist the hockey staff in planning and implementation of special events.
Maintain records pertaining to recruiting, recruiting logs, official & unofficial visits, and recruiting trips.
Coordinate ordering of supplies, special merchandise, work with off campus and on campus vendors for staff functions, complete mass mailings for recruiting and organize all meals: holiday break meals; away game meals; pre-game and post home game meals.
Assist coaching staff with complementary admissions process as needed.
Attend all home men’s and women’s ice hockey games to help facilitate game day needs of coaches, team, alumni and professional scouts; this will require a variable work schedule during the season.
Coordinate and supervise student managers in the hockey office.
Other special projects and responsibilities as assigned.