Administrative Assistant - Medical Residency - Full Time - Days - 8hr QVH

Emanate Health • West Covina, CA

2d • $22 - $33 • Onsite

About The Position

Provides administrative support to the Director/Vice President. This support includes maintaining files, maintaining appointment calendar, making all meeting/travel arrangements, taking and preparing minutes, independently creating correspondence, and performing general clerical duties such as filing, copying, answering telephones, distributing mail. Works closely with the VP/Director, Managers and staff members in the performance of all duties required within assigned department.
Biomed -The Biomedical Administrative Assistant provides advanced administrative, operational, and compliance support to the Biomedical Engineering department. Plays a key part in department efficiency, regulatory readiness, vendor coordination, and data management. The assistant serves as a central liaison between biomedical leadership, technicians, vendors, and hospital departments, supporting day-to-day operations as well as long-term departmental initiatives.

Requirements

• High School Diploma or equivalent required
• Ability to take meeting minutes
• Typing speed of 55 wpm
• Advanced Word Processing and Spreadsheet experience required with demonstrated proficiency with Microsoft Word, Microsoft Excel, Microsoft PowerPoint and Microsoft Outlook
• Knowledge of good grammar, punctuation, proofreading and spelling
• Ability to compose letters independently
• Ability to handle multiple tasks and determine priorities
• Three to five (3-5) years of experience in Health Care Administration or similar office environment
• Excellent customer service skills
• Minimum of three (3) years administrative or operational support experience required
• Experience supporting leadership or managing department-level administrative functions
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Strong organizational, analytical, and multitasking skills
• Excellent written and verbal communication abilities
• High level of attention to detail and data accuracy
• Ability to maintain confidentiality and handle sensitive information
• Professional demeanor with strong customer service and interpersonal skills
• Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment

Nice To Haves

• Bachelors or Associates Degree in related area or equivalent work experience preferred
• Associate or Bachelor’s degree preferred
• healthcare or technical environment preferred
• Experience with CMMS (Computerized Maintenance Management Systems) strongly preferred

Responsibilities

• Maintaining files
• Maintaining appointment calendar
• Making all meeting/travel arrangements
• Taking and preparing minutes
• Independently creating correspondence
• Performing general clerical duties such as filing, copying, answering telephones, distributing mail
• Providing advanced administrative, operational, and compliance support to the Biomedical Engineering department
• Serving as a central liaison between biomedical leadership, technicians, vendors, and hospital departments

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED