Administrative Assistant, Marketing

Universal Music•New York, NY

1d•Onsite

About The Position

Island Records is looking for an Administrative Assistant who will report to the EVP, Marketing & Business Development and support multiple members of the marketing team. This ideal candidate has superior attention to detail, great organizational skills, the ability to meet tight deadlines and juggle multiple critical requests. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company is important. Must be very efficient and highly attuned to the smallest of details, as well as being able to multi-task and work on tight deadlines in a high-pressure environment is crucial. A ''can-do'' attitude is essential.

Requirements

Bachelor's Degree preferred
Preferred 1 year of experience as an Administrative Assistant, receptionist and/or previous intern experience
Preferred 1 year of experience booking travel, calendar management
Passion for music discovery and the creative process
In touch with current trends, artists, and digital media
Ability to interact comfortably and effectively with employees of the company at all levels including Senior Management
Ability to interact comfortably and effectively with external partners and clients
High attention to detail, excellent follow-through, problem-solving and organizational skills
Self-motivated, proactive, and resourceful
Flexible – able to adjust to changing priorities, and able to multi-task
Excellent customer service skills
Excellent time management skills
Excellent written and verbal communication
Strong proficiency and working knowledge of Microsoft Office Products
Proficiency in creative programs such as Adobe Creative Suite, Key Note, etc.

Responsibilities

Handle general administrative duties including maintaining calendars, scheduling meetings, booking travel, submitting expense reports, & taking note
Assist in all areas of the marketing department including product management, tour marketing, advertising, and branding; also manage all back-end processes for marketing projects (processing POs, invoices, agreements, etc.)
Establish and maintain relationships with artists, artist management, and internal team
Create and update artist one-sheets, marketing plans, and pitch decks using Power Point, Key Note, and Google Slides
Manage all artist asset folders & facilitate asset creation with content tea
Coordinate artist promo itineraries and booking artist travel
Plan and execute special events
Handle marketing related invoices and manage the overall marketing budget using excel & Google Sheets
Work with production to schedule releases

Benefits

Comprehensive medical, dental, and vision coverage
100% coverage for out-patient in-network mental health services
Fertility coverage for eligible medical plan participants
Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)
Student Loan Repayment Assistance and Tuition Reimbursement
401(k) with 100% immediate vesting on the first 5% of your contributions, plus an additional UMG contribution
Flexible Paid Time Off (PTO) for exempt employees
3-weeks PTO for non-exempt employees
2-weeks paid Winter Break
10 Company Holidays (including Juneteenth and Wellbeing Day)
Summer Fridays (between Memorial Day and Labor Day)
Generous paid parental leave for every type of parent