IAD Administrative Assistant Manager

Swissport International AG•Dulles, VA

22h•Onsite

About The Position

Swissport is a global leader in aviation services, providing Ground Handling and Passenger Services to over 300 million passengers annually. Our mission is to provide the aviation industry with consistent and tailor-made solutions around the globe, for a better customer experience. We are seeking dedicated individuals who align with our core values of Show You Care, Do the Right Things and Win as a Team, to join our team. This role involves managing the administrative activities of the overall organization to ensure administrative staff, equipment, supplies, and other resources are used effectively and economically.

Requirements

Experience with P&L responsibility, preferably in the Aviation Industry
Fluent spoken and written English
Strong strategic skills and commercial acumen combined with the ability to motivate teams to deliver high quality standards
Ability to establish and maintain positive, professional, internal and external work relationships with all stakeholders and interest groups
Team focused management style that fits into a fast-paced, entrepreneurial environment
Strong oral and written communications and ability to communicate and motivate at all levels
A sense of urgency and a passion for improving the delivery of services with a commitment to continuous improvement
Personal and professional integrity of the highest order
Four to seven years of experience in similar positions
University degree or proven track record
Have excellent verbal and written communication skills.
Have professional phone etiquette.
Self-driven and have high energy levels.
Organized

Responsibilities

Manage the day-to-day operations of a variety of office services to ensure that the organization’s current and future administrative needs are met efficiently, reliably, and economically.
Manage activities including copy services; payroll, accounting, office supplies, equipment, and inventory; administrative assistance; mail, distribution, and messenger services; records management; fleet management; and maintenance services; cafeteria and facilities management; and reception and communication systems.
Liaise with functional or operational area managers to ensure that office administration policies, programs, and activities are appropriate for their current and future business needs.
Plan, prioritize, and manage maintenance activities and upgrades to equipment, facilities, and systems to minimize disruptions to business activities and use the organization’s resources effectively.
Research, evaluate, and recommend office supplies and equipment purchases to minimize costs and meet the organization’s business needs.
Select, and manage ongoing relationships with external suppliers (for example cleaning or maintenance contractors or equipment vendors) to ensure the organization receives satisfactory standards of service.
May lead, direct, evaluate, and develop a team to ensure that administrative activities are completed on time, according to established standards, and within established budgets.