Administrative Assistant - Maintenance and Repair

Holt Logistics Corp. • Philadelphia, PA

29d • Onsite

About The Position

The Packer Avenue Marine Terminal, operated by Greenwich Terminals LLC, is a leading stevedore and terminal operating company in Philadelphia. They are seeking a highly motivated full-time Administrative Assistant to join their team. This role operates in a fast-paced, dynamic, and drug-free environment. The successful candidate will assist with the computer input of documentation for Union Mechanics, learn and understand maintenance and repair terminology, and coordinate with internal departments and external customers. This is a first shift position.

Requirements

• Excellent customer service, communication, and organizational skills.
• Strong attention to detail.
• Ability to solve problems, anticipate issues before they arise, and follow through to completion.
• Team player with a positive attitude and the ability to work in a dynamic environment.
• Ability to coordinate with internal departments, customers and their agents, and vendors.
• Proficient computer skills required, including Microsoft Word, Excel, Outlook, and Teams, with the ability to learn in-house and third-party systems.
• Must be able to obtain a TWIC Card.
• High school diploma or equivalent required.

Nice To Haves

• Prior experience in a maritime, administrative, or supervisory role is a plus.
• Familiarity with terminal or stevedore operations and maintenance/repair terminology is preferred but not required.

Responsibilities

• Data entry of repairs and estimates into Company software and third-party portals.
• Coordinate with internal Company departments.
• Interface directly with customers.
• Provide general assistance to customers in a courteous and professional manner.

Benefits

• Comprehensive Health Coverage – Medical, dental, and vision plans for you and your family
• Life Insurance – basic life insurance provided by the company plus voluntary life insurance available for purchase
• Flexible Spending – Healthcare and Dependent Care Flexible Spending available plus Transit and Parking options
• Paid Time Off – PTO, vacation days, holidays and extended sick leave
• Retirement Plans – 401(k) with company match to help you plan for the future
• Professional Development – Access to training, conferences, and learning resources
• Wellness Support – Mental health resources, company wellness events, financial incentives for wellness programs

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED