Administrative Assistant, Loss Prevention

Gibraltar Mine•McLeese Lake, BC

15d•$64,400 - $80,400•Onsite

About The Position

Provide administrative support to the Health and Safety Department with a high level of organization, coordination, and confidentiality. This role requires the ability to multitask, prioritize, and meet required deadlines.

Requirements

High School Diploma or equivalent.
Proficient in Microsoft Office (Excel, Word, PowerPoint, Outlook).
Excellent filing and document management skills.
Strong verbal and written communication skills.
Ability to maintain accuracy and pay close attention to detail.
Valid driver’s license

Responsibilities

Update and format various Health & Safety documents.
Maintain sitewide safety summary based on First Aid reports and updates.
Complete bi-annual updates to the Emergency Response Plan (ERP).
Process and distribute reports: Weekly, monthly, and quarterly safety summaries; Monthly, quarterly, and annual safety-related PowerPoint slides.
Create and distribute sitewide safety meeting packages: Format presentations, prepare meeting minutes template, upload package to Intranet.
Schedule, prepare presentations, and record meeting minutes for Administration safety meetings.
Provide administrative support to the Occupational Health and Safety Committee (OHSC): Schedule, prepare presentations, compile packages, participate, and record meeting minutes for monthly OHSC meetings.
Create and distribute monthly OHSC reports.
Schedule and attend Incident Final Reviews: Prepare packages and take notes during the meetings; Prepare and distribute review summaries.
Schedule annual audiometric testing for all employees.
Maintain web-based SDS database: Receive and upload SDS; Update eBinder, accept auto-updates, manage annual verification project.
Maintain MA/LTI Free tracking for all departments.
Participate in Administration Team activities (company events and awards).
Communicate with external agencies to coordinate purchases, room rentals, training courses, food delivery, and signage as needed. Submit purchase requisitions and manage invoices.