V109- Administrative Assistant- Legal Operations
About The Position
Join Job Duck as an Administrative Assistant – Legal Operations supporting a busy mediation, education law, and commercial litigation practice. In this role, you will play a key part in keeping legal operations organized by managing case files, maintaining accurate records, supporting billing processes, and ensuring important deadlines are tracked effectively. The ideal candidate is highly organized, comfortable learning legal workflows, and naturally uses sound judgment when handling documents and information. Success in this position comes from being detail-oriented, tech savvy, proactive, and capable of creating structure in a professional environment. This is an excellent opportunity for someone who enjoys administrative work, takes pride in accuracy, and wants to make a meaningful impact by supporting daily legal operations.
Requirements
- 2-3 years of experience in administrative support, document management, or office operations
- Legal background is a big plus
- Experience with billing tasks
- Excellent written and verbal English communication skills
- Ability to learn and understand legal case workflows and documentation
- Strong organizational and multitasking abilities
- Ability to work independently and manage priorities effectively
- Strong attention to detail and commitment to accuracy
- Comfortable handling confidential information
- Software proficiency required: Smokeball, Outlook, Billing software, CRM and document management systems
Nice To Haves
- Legal background is a big plus
Responsibilities
- Assist with website content updates and maintenance as needed in the future
- Assist with document organization and case file management
- Maintain attorney calendars, deadlines, hearings, appointments, and important dates
- Prepare bills and client invoices
- Enter billing information into the billing system
- Maintain consistent document naming conventions and filing structures
- Identify opportunities to improve organization and efficiency across legal files and records
- Support day-to-day legal operations and administrative processes
- Monitor administrative workflows and ensure records remain current and accurate
- Track case-related expenses and assign costs to the appropriate client matters
- Rename, categorize, and organize electronic files for efficient retrieval
- Upload, organize, and maintain documents within the CRM and related systems
- Perform electronic filing of legal documents
- Manage and maintain records within the case management software
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
