Administrative Assistant, Legal & Business Affairs
About The Position
We’re seeking a talented and highly organized Administrative Assistant to support the Entertainment & Media group within Mattel’s Legal & Business Affairs (LBA) team. This position is responsible for providing day-to-day administrative support to the LBA Entertainment & Media team, which supports Mattel Studios, Mattel Digital Studios, Experiences, Rights Management, and Music, among other businesses. Successful candidates will be detail-oriented, proactive self-starters who thrive in a fast-paced, high-energy environment and can anticipate the needs of the team. This position is located at Mattel’s headquarters in Los Angeles.
Requirements
- 5+ years’ previous administrative assistant experience, including experience supporting a team of directors/managers or attorneys
- Detail-oriented, with excellent planning, organization, and communication skills (in emails, on the phone, etc.)
- Technology savvy (strong working knowledge of Microsoft Office - Outlook, Word, Excel, and PowerPoint) is required; skilled at learning new software and troubleshooting MS Office challenges
- A positive attitude and willingness to juggle and complete a multitude of tasks with efficiency and accuracy
- The ability to act intuitively and anticipate the needs of supervisors
- Strong communication and interpersonal skills and the ability to work effectively with internal and external stakeholders
- Proactive/self-starter and capable of working as a member of a team, as well as independently
- Ability to professionally manage changing and conflicting priorities
- Trustworthy and able to appropriately handle confidential and other sensitive information and materials
Responsibilities
- Schedule and coordinate various calls and meetings, both internal and external, and provide phone coverage, as needed
- Manage executives’ schedules and calendars, prioritizing based on knowledge of the needs and priorities of the business
- Create PowerPoint decks, Excel spreadsheets, redlines, and other charts/materials - thinking creatively and out-of-the-box in doing so
- Assist with correspondence and deliverables tracking and project and task management
- Assist with scanning, copying, distribution, and mailing/shipping of various documents
- Order supplies for the team
- Assist with new hire onboarding, as needed
- Improve existing administrative practices
- Assist with document/record management, billing, preferred supplier, and matter management systems, as well as other systems used by the Law Department
- Regularly update electronic records (and physical files, as needed)
- Support with various budgeting and spend matters, including forecasts and accruals, interfacing with law firms, managing e-billing payments, and creating related reports
- Assist with processing invoices, including creation of purchase orders
- Assist in registering attorneys for CLE webcasts and seminars, and tracking CLE requirements
- Collaborate constructively with assistants and staff within and outside the Law Department, including C-suite executive assistants
- Assist attorneys and/or paralegals with other projects, as needed
- Provide secondary and backup support to other groups within the Law Department, as needed
Benefits
- competitive total pay programs
- comprehensive benefits
- resources to help empower a culture where every employee can reach their full potential
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
