Administrative Assistant - Law Firm Operations
About The Position
Are you a mature, proactive, organized, and personable professional who thrives in a dynamic environment? We are a family law firm in Houston, Texas, seeking a friendly, sharp, and dependable Operations Administrative Assistant to serve as the right hand to the owner and help manage office operations and administrative tasks. This is not just another assistant job — you’ll be a critical team leader, a problem-solver, and a go-to person for internal support and external coordination. If you’re a self-starter who can juggle priorities, take initiative, and maintain high standards with a positive, caring attitude, we want to hear from you. Maintain CONFIDENTIALITY in handling SENSITIVE INFORMATION while providing assistance for the following:
Requirements
- Proven experience in executive support, office administration, or operations (legal industry experience a plus, but not required)
- Highly organized, detail-oriented, and able to manage multiple responsibilities without hand-holding
- Strong communication skills and natural leadership in group settings
- Technologically proficient and a fast learner with tools such as Microsoft Excel, CRMs, and billing/payroll systems
- Comfortable coordinating with vendors and professionals both in-person and virtually
- Discreet and trustworthy with confidential information
- A positive, caring attitude and team-first mindset
- Advanced computer proficiency, especially with MS Office, Excel, and billing software programs
- Adept at using spreadsheets and generating reports
Responsibilities
- Firm operations
- Daily team meetings
- Office vendors (e.g., exterminators, electricians, landscapers)
- Daily, monthly, and weekly reports in Microsoft Excel and other software
- Hiring, screening resumes, conducting interviews, and onboarding new employees
- Payroll processing
- Digital marketing
- CRM Management
- Organized and friendly office environment
- Client retainer replenishment
- Resolution of client account issues
- Ensure client trust balances are at the appropriate level
- Insurance renewal and enrollment
- Maintain office supplies
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
