Legal Executive Administrative Assistant (Law Firm Experience)

SourcePro Search•Long Island, NY

About The Position

We seeking a highly motivated Executive Administrative Assistant with at least 5 years of experience to support the Chairman of the Tax and Private Wealth Group. The ideal candidate must possess excellent computer, administrative, and organizational skills; maintain great attention to detail; be an excellent communicator; be intuitive; and work well with a diverse group of people. Candidate must be proficient in Word, Outlook, Adobe, Excel, PowerPoint, and document management software. Salary is commensurate with experience. What You'll Do: Provide high-level administrative support to the Chairman of the Tax and Private Wealth Group. Manage and maintain the Chairman’s calendar, scheduling meetings and coordinating travel arrangements. Prepare and edit correspondence, reports, and presentations. Organize and maintain confidential files and records. Handle incoming and outgoing communications on behalf of the Chairman. Coordinate and prepare materials for meetings, conferences, and presentations. Assist in the preparation of legal documents and ensure all documentation is accurate and properly formatted. Perform other administrative duties as needed to ensure the smooth operation of the office. What You'll Bring: Minimum of 5 years of experience as an Executive Administrative Assistant, preferably in a legal or professional services environment. Proficiency in Microsoft Word, Outlook, Adobe, Excel, PowerPoint, and document management software. Exceptional organizational skills with strong attention to detail. Excellent verbal and written communication skills. Ability to work independently and manage multiple tasks in a fast-paced environment. Strong problem-solving skills and the ability to anticipate needs. Professional demeanor with the ability to handle confidential information discreetly. Ability to interact effectively with a diverse group of people and build strong working relationships. Salary and Benefits: Competitive salary commensurate with experience. Comprehensive benefits package including health, dental, and vision insurance. Retirement plan options. Paid time off and holidays. Opportunities for professional development and growth. We look forward to reviewing your application!

Requirements

Minimum of 5 years of experience as an Executive Administrative Assistant, preferably in a legal or professional services environment.
Proficiency in Microsoft Word, Outlook, Adobe, Excel, PowerPoint, and document management software.
Exceptional organizational skills with strong attention to detail.
Excellent verbal and written communication skills.
Ability to work independently and manage multiple tasks in a fast-paced environment.
Strong problem-solving skills and the ability to anticipate needs.
Professional demeanor with the ability to handle confidential information discreetly.
Ability to interact effectively with a diverse group of people and build strong working relationships.

Responsibilities

Provide high-level administrative support to the Chairman of the Tax and Private Wealth Group.
Manage and maintain the Chairman’s calendar, scheduling meetings and coordinating travel arrangements.
Prepare and edit correspondence, reports, and presentations.
Organize and maintain confidential files and records.
Handle incoming and outgoing communications on behalf of the Chairman.
Coordinate and prepare materials for meetings, conferences, and presentations.
Assist in the preparation of legal documents and ensure all documentation is accurate and properly formatted.
Perform other administrative duties as needed to ensure the smooth operation of the office.