Administrative Assistant - Laboratories

Montrose Environmental Group • Richmond, VA

1d • $23 - $26 • Onsite

About The Position

At Onterris, we build careers grounded in purpose, responsibility and real-world impact. “For Planet and Progress” is our north star that guides everything we do. We believe environmental responsibility and human progress are interconnected, interwoven and international. Our scientists, engineers, field teams, consultants and professionals collaborate across disciplines and geographies, guiding industries and governments, ensuring that communities and environments thrive. When you join us, you’re not just forging a career, you’re joining a movement. A movement for better thinking, smarter solutions and lasting impact. Together, we will advance our way of life and protect the integrity of our environment every step of the way. A Day in the Life As an Administrative Assistant in our Richmond, VA lab, you’ll provide administrative support to the entire lab. This Admin interacts with a diverse group of important clients, visitors, as well as internal stakeholders at all levels of the organization. This position is responsible for operating independently in a fast-paced environment while working with all levels of employees/management within the Company and outside of the Company and managing multiple responsibilities. The compensation range for this role is $23.00 to $26.00 per hour, commensurate with experience, skills, and geographic location. Schedule: Monday - Friday To thrive in this role, you’ll be comfortable taking ownership of the following responsibilities: The Administrative Assistant provides administrative support to the entire lab. This Admin interacts with a diverse group of important clients, visitors, as well as internal stakeholders at all levels of the organization. This position is responsible for operating independently in a fast-paced environment while working with all levels of employees/management within the Company and outside of the Company and managing multiple responsibilities. As a key member of the Wilmington lab, this role will be responsible for a full range of activities including: Review requests for payment to ensure all required supporting documentation is provided; communicate with vendors and others to resolve problems and gather missing documentation so items can be approved and processed for payment on a timely basis Respond to inquiries from vendors, personnel, and others regarding pending or paid items Maintain organized files and provide material as needed for annual audit support Recommends actions to resolve discrepancies Assist in setting up new vendor accounts Draft invoices for review and submit finalized invoices to customer. Maintain records for Project Manager's reference Assist with purchasing supplies, creating POs, and tracking items received Assist with main taining expense budgets Submit invoices and ensuring timely payments to vendors; prepare items for coding and approval Utilize client/3rd Party hosted purchasing platforms (i.e., Coupa, Arriba, Lab Spend) Comply with Onterris Quality Assurance Program and other policies Comply with Onterris Health and Safety Plan Take key role in company provided functions for clients and staff Other duties as assigned

Requirements

• High school diploma or general education degree (GED) required, associate's preferred
• Minimum of 2 years administrative and/or office related experience preferred
• Must be able to operate standard office equipment (i.e. copier, scanner, phone system)
• Proficient with MS Office Products: Word, Excel, Google, and Outlook.
• Knowledge of MS Publisher, PowerPoint, PDF Software Package a plus
• Must be detail oriented, resourceful, creative and flexible
• Possess effective communication skills
• Ability to adapt to changing needs while responding quickly and positively

Nice To Haves

• Knowledge of MS Publisher, PowerPoint, PDF Software Package a plus

Responsibilities

• Review requests for payment to ensure all required supporting documentation is provided; communicate with vendors and others to resolve problems and gather missing documentation so items can be approved and processed for payment on a timely basis
• Respond to inquiries from vendors, personnel, and others regarding pending or paid items
• Maintain organized files and provide material as needed for annual audit support
• Recommends actions to resolve discrepancies
• Assist in setting up new vendor accounts
• Draft invoices for review and submit finalized invoices to customer.
• Maintain records for Project Manager's reference
• Assist with purchasing supplies, creating POs, and tracking items received
• Assist with main taining expense budgets
• Submit invoices and ensuring timely payments to vendors; prepare items for coding and approval
• Utilize client/3rd Party hosted purchasing platforms (i.e., Coupa, Arriba, Lab Spend)
• Comply with Onterris Quality Assurance Program and other policies
• Comply with Onterris Health and Safety Plan
• Take key role in company provided functions for clients and staff
• Other duties as assigned

Benefits

• We are an Equal Opportunity Employer. We are committed to providing access and reasonable accommodation in its employment for individuals with disabilities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED