Administrative Assistant - Lab Support

Mayo Clinic • Rochester, MN

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About The Position

The Department of Laboratory Medicine and Pathology Support Staff is looking for an Administrative Assistant to join their team! As an Administrative Assistant, you will be a member of a diverse, agile team that exhibits initiative, proficiency, and adaptability to optimize the time of those supported. You will be responsible for a variety of non-clinical administrative support tasks including: Managing of calendars: scheduling, coordination, and follow-up tasks for meetings, events, and professional travel Preparing documents and presentation materials Processing invoices and reimbursements Composing and/or transcribing correspondence/documents Supporting departmental projects/activities Creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts Answering telephones and providing related follow through Accountable for ensuring accuracy and completeness through attention to detail Maintaining confidentiality and professionalism. This position is not eligible for visa sponsorship; Also, Mayo Clinic DOES NOT participate in the F-1 STEM OPT extension program.

Requirements

• High school diploma or GED with a minimum of two years’ experience in an administrative support role.
• One-year degree/diploma in an administrative, business, or medical-related program with a minimum of one-year experience in an administrative support role.
• Associate degree in an administrative, business, or a medical-related program.
• Administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilization of business-related software to produce databases, spreadsheets, presentations, etc.
• Proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously.
• High-level skills in organization, communication, interpersonal skills, customer service, professionalism, written and oral communication
• The ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment.
• Effective and appropriate decision-making, judgment, and confidentiality as well as attention to detail and follow-through.
• Proficient application of English grammar, punctuation, and sentence structure.

Nice To Haves

• Prefer work-related experience within the last ten years.
• Experience with coordination of travel and expense management.

Responsibilities

• Managing of calendars: scheduling, coordination, and follow-up tasks for meetings, events, and professional travel
• Preparing documents and presentation materials
• Processing invoices and reimbursements
• Composing and/or transcribing correspondence/documents
• Supporting departmental projects/activities
• Creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts
• Answering telephones and providing related follow through
• Accountable for ensuring accuracy and completeness through attention to detail
• Maintaining confidentiality and professionalism

What This Job Offers

• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 5,001-10,000 employees