Administrative Assistant - Lab Support

Mayo Clinic•Rochester, MN

89d•$22 - $30

About The Position

The Department of Laboratory Medicine and Pathology Support Staff is looking for an Administrative Assistant to join their team! As an Administrative Assistant, you will be a member of a diverse, agile team that exhibits initiative, proficiency, and adaptability to optimize the time of those supported. You will be responsible for a variety of non-clinical administrative support tasks. This position is not eligible for visa sponsorship; Also, Mayo Clinic DOES NOT participate in the F-1 STEM OPT extension program.

Requirements

High school diploma or GED with a minimum of two years’ experience in an administrative support role.
One-year degree/diploma in an administrative, business, or medical-related program with a minimum of one-year experience in an administrative support role.
Associate degree in an administrative, business, or a medical-related program.
Administrative support role experience must include performance of responsibilities such as meeting management and calendar coordination, creating/transcribing correspondence/documents, and utilization of business-related software to produce databases, spreadsheets, presentations, etc.
CV/Resume
Cover letter
NACES detailed international equivalency for foreign degrees.
Internal candidates must provide their past three performance appraisals.
DLMP employees that have been in current lab/position for less than 2 years must attach early release approval from supervisor.
Non-DLMP internal applicants that have been in their current department/position for less than 1 year must attach early release approval from supervisor.
International transcript: MUST have a DETAILED equivalency evaluation.
International transcript: MUST show US equivalent degree.
International transcript: Evaluation MUST be completed from an organization listed as a member of the National Association of Credential Evaluation Services (NACES) www.naces.org OR the Association of International Credential Evaluators, Inc. (AICE) www.aice-eval.org.

Nice To Haves

Prefer work-related experience within the last ten years.
Demonstrate proficient use of computer hardware and software, telecommunication, and other office equipment and ability to navigate multiple systems simultaneously.
Possess high-level skills in organization, communication, interpersonal skills, customer service, professionalism, written and oral communication
The ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment.
Demonstrate effective and appropriate decision-making, judgment, and confidentiality as well as attention to detail and follow-through.
Experience with coordination of travel and expense management.
Proficient application of English grammar, punctuation, and sentence structure.

Responsibilities

Managing of calendars: scheduling, coordination, and follow-up tasks for meetings, events, and professional travel
Preparing documents and presentation materials
Processing invoices and reimbursements
Composing and/or transcribing correspondence/documents
Supporting departmental projects/activities
Creating and maintaining web sites, web pages, databases, spreadsheets, social media accounts
Answering telephones and providing related follow through
Accountable for ensuring accuracy and completeness through attention to detail
Maintaining confidentiality and professionalism