Administrative Assistant IV

City of Charleston

2d • $50,544 - $54,074 • Onsite

About The Position

In this role, you will schedule appointments, field phone calls, and provide general administrative support to department personnel.

Requirements

• Associate's degree (AA/AS) and 2 years of related experience and/or training; or equivalent combination of education and experience.
• Thorough knowledge of Microsoft Office or similar software.
• Ability to type 35+ words per minute by touch

Responsibilities

• Manages the Director’s calendar and schedules appointments, including detailed travel-related itineraries.
• Responds to calls and written correspondence.
• Prepares memos outlining and explaining administrative procedures and policies to supervisory workers, and monitors policy compliance.
• Directs preparation of meeting records, including agendas, notices, minutes, and resolutions.
• Prepares confidential correspondence, reports, and other complex documents.
• Creates and maintains databases and spreadsheet files.
• Organizes and maintains file system, and files correspondence and other records.
• May take minutes, transcribe notes, or perform other typing tasks.
• May facilitate programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget.
• Performs other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree