Administrative Assistant IV

Hill international•Los Angeles, CA

4d•$57,000 - $77,000

About The Position

Hill International is seeking an Administrative Assistant IV in Los Angeles, California Responsibilities Prepare written materials and correspondence. Manage calendars for project supervisors and inspection staff. Coordinate meetings, prepare agendas, and take meeting minutes. Copy and scan documents as needed. Maintain project logs and documentation. Handle phone calls, greet visitors, and assist them. Support communication with project supervisors and inspection staff for document control. Track financial documents for budgeting. Manage office duties and support inspection staff, including office supplies. Serve as a liaison between inspectors and project management/document control. Coordinate inspector meetings with contractors and stakeholders, including bi-weekly safety meetings. Organize filing systems from pre-construction to project close-out. Ensure that inspection issued documents are maintained and in compliance with contract documents and LAWA requirements. Qualifications 10 years or more experience as an administrative assistant Post-Secondary Education. Knowledge of Project Management Information Software used for inspection/document control (i.e. PM Web, Adobe Pro, Bluebeam, etc.). Proficient in Microsoft Office and management software to create logs and charts (Excel, Word, PowerPoint, SharePoint, etc.). Collaborate well with others and report directly to SCI & PCI inspectors. Write and communicate clearly. Provide accurate and timely reporting and suggest improvements. Strong organizational skills in a fast-paced environment. Experience with LAWA is preferred for interacting with LAWA, City departments, contractors, and airlines. The salary range for this position is $57,000 - $77,000. The offered salary will be based on the applicants qualifications, education, experience and work location. Depending upon your employment status, Hill’s comprehensive benefits may include, Medical, Dental, Vision, Employer Paid Life and Accidental Death & Dismemberment Insurances, Business Travel Accident Insurance, Short-Term Disability, Long Term Disability, Flexible Spending Account, Health Savings Account, Dependent Care Flexible Spending Account, Commuter Benefits, Legal Assistance, Identity Theft Protection, Pet Insurance, Auto & Home Insurance, Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Voluntary Life & Accidental Death & Dismemberment Insurance. Paid Time Off (PTO), Holidays, 401(K) Retirement Savings Plan, Employee Referral Program, Professional Certification Incentive Program, Hill University Learning and Development, Tuition Reimbursement, EAP, Years of Service Awards Program.

Requirements

10 years or more experience as an administrative assistant
Post-Secondary Education.
Knowledge of Project Management Information Software used for inspection/document control (i.e. PM Web, Adobe Pro, Bluebeam, etc.).
Proficient in Microsoft Office and management software to create logs and charts (Excel, Word, PowerPoint, SharePoint, etc.).
Collaborate well with others and report directly to SCI & PCI inspectors.
Write and communicate clearly.
Provide accurate and timely reporting and suggest improvements.
Strong organizational skills in a fast-paced environment.

Nice To Haves

Experience with LAWA is preferred for interacting with LAWA, City departments, contractors, and airlines.

Responsibilities

Prepare written materials and correspondence.
Manage calendars for project supervisors and inspection staff.
Coordinate meetings, prepare agendas, and take meeting minutes.
Copy and scan documents as needed.
Maintain project logs and documentation.
Handle phone calls, greet visitors, and assist them.
Support communication with project supervisors and inspection staff for document control.
Track financial documents for budgeting.
Manage office duties and support inspection staff, including office supplies.
Serve as a liaison between inspectors and project management/document control.
Coordinate inspector meetings with contractors and stakeholders, including bi-weekly safety meetings.
Organize filing systems from pre-construction to project close-out.
Ensure that inspection issued documents are maintained and in compliance with contract documents and LAWA requirements.