Administrative Assistant IV - LEAD

Cook County State's Attorney Office • Chicago, IL

1d • Onsite

About The Position

Provide administrative support to ASAs in the LEAD (Law Enforcement Accountability Division) and Gun Crime Strategies unit along with all ASAs in the Special Prosecutions Bureau.

Requirements

• Excellent verbal and written communication skills
• Excellent organizational skills
• Ability to multi-task
• Proficiency in Microsoft Office applications required
• Working knowledge of SharePoint and CRIMES

Nice To Haves

• Working knowledge of Leads, PROMIS, and I-Clear
• Typing speed of 50+wpm

Responsibilities

• Prepare correspondence including, but not limited to, memorandum, letters, motions, police letters, witness letters, pen letters, etc.
• Process indictments in the CRIMES system
• Prepare Felony Trial and Grand Jury subpoenas
• Prepare Orders for consensual overhears, Pen registers, and retention and review
• Updating close memos in LERU SharePoint as memos are received back from ILSAAP
• Send ILSAAP documents via FedEx
• Enter all new cases into special Prosecutions CL Database
• Prepare monthly and year end reports
• Send and retrieve closed files to/from Warehouse using file system
• Relieve Receptionist as needed
• Cover shifts and/or assist with assignments within the Bureau
• Interact regularly with State’s Attorney’s Office employees and personnel of outside agencies
• Maintain confidentiality of information and systems
• Online/phone/mail complaints- manage the intake forms/complaints received by creating open folders, looking up case info (if any), rap sheets, arrest reports and any add'l info regarding the incidents/ complainant, communicating w/complainant regarding status of complaints, logging all info in LERU spreadsheet, closing complaints out and moving folders to 'Closed submissions'
• Law Enforcement Officer arrest log- inputting data from notification forms received from all SAO ASA's regarding LEO arrests into spreadsheet, monitoring court dates and updating statuses through disposition
• Perform additional duties and responsibilities as assigned

Benefits

• The CCSAO does not discriminate on the basis of race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, sexual orientation, gender identity, gender expression, and any other characteristic protected by federal, state, or local law.
• Upon request, the CCSAO will provide reasonable accommodation for qualified individuals due to a disability or pregnancy.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed