Administrative Assistant IV - Loss Prevention

TJX•Framingham, MA

25d•$30 - $42•Onsite

About The Position

Provides comprehensive administrative support for the Senior Vice President of Loss Prevention and other key members of the LP leadership team. Manages and maintains complex executive calendar, prioritizing appointments, meetings, travel, and business commitments; screens and prioritizes communications to ensure timely follow-up on critical items. Coordinates domestic and international travel arrangements, including itineraries, accommodations, transportation and expense reporting. Coordinates meetings and prepares agendas, presentations, reports, meeting materials, and follow-up action items. Manages confidential communications, reports, and sensitive business information with the highest level of discretion. Supports department operations, including supply ordering, team events, and administrative processes; partners with field and cross-functional teams to coordinate projects and leadership initiatives. Engages appropriate business partners to resolve issues and facilitate efficient workflow across departments. May provide functional guidance and training to administrative and support staff within the division. Analyzes operating practices and recommends or implements process improvements, systems, and procedures to enhance efficiency. Organizes and maintains department files, records, and administrative systems. Oversees and monitors administrative projects and ensures timely completion of deliverables. Administers timekeeping processes and supports payroll activities for department non-exempt associates. Provides back-up support to other Administrative professionals during vacations, leaves, and other absences. Completes special projects and performs other duties as assigned.

Requirements

Previous administrative experience in a corporate environment preferred.
Minimum of 2 years of experience managing complex calendars, scheduling meetings, coordinating travel arrangements, and processing expense reports.
Excellent written and verbal communication skills with strong customer service orientation.
Proven ability to manage multiple priorities simultaneously and adapt quickly to changing business needs.
Strong interpersonal skills with the ability to build relationships and collaborate effectively with team members, business partners and other administrative professionals.
Exceptional organizational and administrative skills with strong attention to detail and ability to thrive in a fast-paced environment.
Demonstrated ability to handle highly confidential and sensitive information with discretion and professionalism.
Positive attitude with a willingness to learn, take direction well and contribute as a team player.
Strong focus, initiative, and follow-through with the ability to work independently and manage competing demands.
Resourceful problem-solver who leverages relationships and available resources to resolve issues efficiently.
Advanced proficiency in Microsoft Office Suite, including Outlook, PowerPoint, Excel, Word, and Teams.

Responsibilities

Manages and maintains complex executive calendar, prioritizing appointments, meetings, travel, and business commitments.
Screens and prioritizes communications to ensure timely follow-up on critical items.
Coordinates domestic and international travel arrangements, including itineraries, accommodations, transportation and expense reporting.
Coordinates meetings and prepares agendas, presentations, reports, meeting materials, and follow-up action items.
Manages confidential communications, reports, and sensitive business information with the highest level of discretion.
Supports department operations, including supply ordering, team events, and administrative processes.
Partners with field and cross-functional teams to coordinate projects and leadership initiatives.
Engages appropriate business partners to resolve issues and facilitate efficient workflow across departments.
May provide functional guidance and training to administrative and support staff within the division.
Analyzes operating practices and recommends or implements process improvements, systems, and procedures to enhance efficiency.
Organizes and maintains department files, records, and administrative systems.
Oversees and monitors administrative projects and ensures timely completion of deliverables.
Administers timekeeping processes and supports payroll activities for department non-exempt associates.
Provides back-up support to other Administrative professionals during vacations, leaves, and other absences.
Completes special projects and performs other duties as assigned.