Administrative Assistant / Inventory Control

Bay Cities Container•Pico Rivera, CA

5d•Hybrid

About The Position

The Administrative Assistant / Inventory Controller primary purpose is to manage the day-to-day, ensuring company leaders can concentrate on the bigger picture, drive innovation, and keep the company moving in the right direction. In addition, ensures an efficient flow of material throughout the warehouse and maintains a high level of inventory accuracy.

Requirements

Two-year college degree or technical school.
Two to four years related supervisory experience and/or training; or equivalent combination of education and experience.
Five or more years of prior experience within a warehouse, receiving or distribution environment with two or more years of experience in a leadership role.
A minimum of 2 years of operations or logistics experience.
Manufacturing/Distribution industry experience required.
Strong understanding of warehouse, distribution and inventory processes.
Excellent verbal and written communication skills and a professional attitude in dealing directly with customers.
Fluency in English and Spanish.
Strong mathematical/statistical analysis knowledge required.
Proficiency in computer skills; Word, Excel, and database systems.
Ability to coach and develop employees.
Ability to work in a fast-paced environment with shifting priorities.
A critical thinker and a complex problem solver who has analytical ability and good judgment.
A well organized, detail oriented, and self-directed individual.
Ability to demonstrate strong customer focus and work ethic of seeking continual improvement.
Must be able to work overtime as required.
Valid Driver's License with DMV evidence of good driving record.

Nice To Haves

Experience in consumer-packaged goods or a related industry a plus.

Responsibilities

Answering customer questions, providing information, and addressing complaints.
Compiling, maintaining, and updating company records.
Managing office inventory and working with vendors to ensure the regular supply of office materials.
Setting up appointments, scheduling meetings, distributing reports, and managing the correspondence between the office and external bodies.
Compiling and maintaining records of office business transactions.
Training and supervising inventory clerks.
Operating office equipment including printers, copiers, fax machines and multimedia instruments.
Provides administrative support to ensure efficient operation of shipping/receiving office.
Greets visitors, answers a high-volume of incoming emails/calls and delivers world-class service to our customers.
Carries out administrative duties such as filing, typing, copying, scanning etc.
Prepares information and research as requested.
Composes correspondence, and updates existing contact information.
Manages and maintains files, records, and correspondence both hard and digital copies.
Coordinate office activities and operations to secure efficiency and compliance to company policies.
Process damaged or defective stock reporting any adjustment to our accounting team.
Manage and/or arrange appointments for shipping department.
Create and update records and multiple shipping databases.
Track stocks of office supplies and place orders, when necessary.
Submit timely reports and prepare presentations/proposals as assigned.
Conduct weekly cycle counts, including, but not limited to review inventory adjustments, damages, inventory rotation and quality issues.
Responsible for maintaining records of large inventory counts, where accuracy is critical.
Record inventory data manually/electronically in our operating system.
Document discrepancies between inventory records and physical counts.
Corrects and/or reports any inventory inaccuracy or problem resulting in customer dissatisfaction.
Assist Customer Service Team with any questions regarding the delivery receipts of orders that have shipped.
Assist in the providing KPI reports for on time delivery percentage daily and monthly as well as the MSF shipped daily and monthly as needed.
Maintains multiple excel spreadsheets for tracking of pack-out orders shipping to our pack-out facility.
Gather all BOL’s/DR’s and cross reference with shipping history report to ensure all the paperwork is signed, email paperwork to accounting for invoicing.
Scan BOL’s/DR’s to Doc-Link for traceability and ease of access.
Process PO’s for outside freight.
Index and scan vendor delivery receipts to Doc-Link.
Document discrepancies between inventory records and physical counts.
Coordinates the stocking and arrangement of inventory in the warehouse and in conformance to policies and procedures.
Provides training, scheduling, and guidance to warehouse personnel
Completes all paperwork relating to the received goods and processing the delivery receipts in a timely manner.
Assists in inventory accuracy through monitoring of daily warehouse activities and monthly inventory counts.
Coordinates the movement of goods between the storage facility and the Production facility.
Completes job assignments in compliance with Federal, State laws, and company policies and procedures.
Ensures the compliance of safety guidelines in the warehouse.
Complies with OSHA rules and practices.
Wears the proper safety equipment.
Performs inventory transactions for receipts and shipments of farm out orders.
Performs scanning and reporting of documents and reports for farm out orders and in-house receipts.
Oversees physical inventories/cycle counts/random or receipt audits/reconciliations.
Initiates action to prevent the occurrence of any non-conformities relating to product, process, and quality systems.
Manages the inventory control function at the site.
Resolves inventory problems in a timely manner.
Initiates, recommends, or provides solutions through appropriate channels.
Participates in staff meetings if required.
Performs other related duties as needed.