Administrative Assistant Intern (Summer 2026)
Haag, a Salas O'Brien Company•Irvine, CA
•Onsite
About The Position
This role will support our Irvine office and help cultivate the culture of Salas O’Brien as a growing national firm. To thrive in this role, you will need to be an energetic professional who cares about the big picture while being diligent about meeting deadlines and following through.
Requirements
- Currently enrolled in or recently graduated from a college program in Business, Accounting, HR, Communications, or a related field.
- Strong organizational and time management skills.
- Excellent written and verbal communication abilities.
- Ability to maintain confidentiality and handle sensitive information professionally.
- Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, SharePoint) and willingness to learn new platforms.
- A proactive, self-motivated approach with attention to detail.
- Currently enrolled in or recently graduated from a college program in Business Administration, or a related field.
- Strong organizational and time management skills.
- Excellent written and verbal communication abilities.
- Ability to maintain confidentiality and handle sensitive information professionally.
- Proficiency in Microsoft Office (Outlook, Excel, PowerPoint, SharePoint) and willingness to learn new platforms.
- A proactive, self-motivated approach with attention to detail.
Nice To Haves
- Experience with data management software or programs
Responsibilities
- Assist with managing calendars, scheduling meetings, and coordinating appointments
- Prepare and edit correspondence, reports, and other documents
- Organize and maintain digital and physical filing systems
- Answer and direct phone calls or respond to emails as needed
- Help maintain office supplies inventory and place orders when necessary
- Assist in setting up meeting rooms and conference calls
- Support office organization and cleanliness (e.g., organizing files, tidying shared spaces)
- Input data into spreadsheets, databases, and internal systems
- Assist in maintaining accurate and up-to-date records and logs
- Help prepare reports and presentations using Excel, Word, or PowerPoint
- Support administrative tasks for specific projects (e.g., event planning, research, document compilation)
- Take meeting notes and distribute minutes as needed
- Help track task deadlines and project timelines
- Communicate with internal teams and external contacts on behalf of the department
- Assist in preparing internal communications or newsletters
- Coordinate with vendors, clients, or other stakeholders for meetings or logistics
- Shadow senior administrative staff to learn professional workflows
- Attend training sessions or staff meetings as appropriate
- Take on progressively more responsibility with supervision
Benefits
- medical, dental, vision, and basic life insurance
- a 401(k) plan
- the ability to purchase company stock at a discount
- 10 paid holidays
- paid leave programs for military service and new parents
- merit increases
- performance discretionary bonus
- stock
- Hands-on experience in executive administration, operations, and accounting support.
- Exposure to leadership decision-making and office management.
- Professional development through mentorship and real-world project experience.
- Flexible work schedule to accommodate academic commitments.
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What This Job Offers
Job Type
Part-time
Career Level
Intern
Education Level
Associate degree
